New Mexico Administrative Code
Title 1 - GENERAL GOVERNMENT ADMINISTRATION
Chapter 12 - INFORMATION TECHNOLOGY
Part 2 - COMMISSION OPERATING PROCEDURES
Section 1.12.2.11 - STAFF

A. prepare, file and post all notices of meetings;

B. prepare the agenda for meetings; the agenda for regular meetings shall include at a minimum a call to order, roll call, approval of agenda and minutes, presentation and recommendations to the commission, unfinished business, commission-requested discussion or action, new business, and adjournment.

C. arrange the time, place, and facilities for meetings;

D. tape record each meeting; the tape recording shall constitute the detailed minutes of the meeting;

E. prepare summary minutes of each meeting in writing in accordance with New Mexico law; summary minutes shall include at a minimum the date, time, and place of the meeting; the names of commission members present and absent; the subjects discussed by the commission; and a record of all votes taken that shows how each member voted.

F. prepare ballots for election of officers as necessary;

G. establish and maintain an electronic distribution list for all persons requesting notice of comment drafts;

H. maintain and have custody of the records of the commission;

I. draft or review proposed rules and guidelines, and proposed amendments to rules and guidelines;

J. prepare reports on behalf of the commission;

K. recommend revisions to commission operating procedures as needed;

L. orient new commission members; and

M. do all other tasks requested by the commission.