New Mexico Administrative Code
Title 1 - GENERAL GOVERNMENT ADMINISTRATION
Chapter 11 - E-GOVERNMENT
Part 2 - REAL PROPERTY ELECTRONIC RECORDING
Section 1.11.2.12 - ELECTRONIC TRANSMISSIONS
Universal Citation: 1 NM Admin Code 1.11.2.12
Current through Register Vol. 35, No. 18, September 24, 2024
A. Instruments shall be transmitted through either a secured website or an electronic recording delivery system. The method of transmission shall be identified in the MOU (1.11.2.10 NMAC) signed by the authorized filer and the county clerk.
B. An authorized filer shall visually inspect each instrument prior to transmitting to ensure compliance with existing statutory recording requirements and 1.11.2 NMAC;
C. Instruments submitted for filing shall have a transmittal sheet containing the following information and order:
(1) document type - title of the
document type shall be stated at the top of the page below the top
margin;
(2) return to - all cover
transmittal sheets shall have a return to name, address, phone and fax numbers
and email address;
(3) party names
- all party names to be indexed shall be listed with the grantor's last name,
then first, and middle names, followed by the grantee's last name, first and
middle names and full name of business entities bolded, underlined or
capitalized in a way to stand out for indexing;
(4) subsequent references - references to the
original document on subsequent documents shall appear conspicuously on the
first page of all subsequent documents;
(5) legal description - if legal description
is provided the page number on which the legal description is printed shall be
referenced;
(6) recording fee - the
amount of the recording fee; and
(7) property tax - the name and address on
deed of party responsible to pay property tax shall appear on the first page of
the document.
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