New Jersey Administrative Code
Title 9A - HIGHER EDUCATION
Chapter 6 - USE OF DESIGN-BUILD PROJECT DELIVERY FOR CONSTRUCTION PROJECTS
Subchapter 1 - USE OF DESIGN-BUILD PROJECT DELIVERY FOR CONSTRUCTION PROJECTS
Section 9A:6-1.8 - Request for proposals

Universal Citation: NJ Admin Code 9A:6-1.8

Current through Register Vol. 56, No. 6, March 18, 2024

(a) The contracting unit shall issue a request for proposals to each bidder qualified pursuant to N.J.A.C. 9A:6-1.7, no fewer than 14 days prior to the date established for submission of statements of proposal. The date fixed for receiving the proposals shall not fall on a Monday or any day directly following a State or Federal holiday. A request for proposals shall be prepared by the contracting unit using a design professional or design official and must be crafted in such a way as to encourage full, free, fair, and open competition without unfairly or illegally discriminating against otherwise capable design-builders.

(b) The request for proposals shall include, without limitation:

1. The technical proposal and price proposal forms;

2. Proposed terms and conditions of the design-build contract;

3. Instructions to bidders, including the manner of submitting and the method of receiving the statement of proposal;

4. Factor criteria for proposals, including the relative importance assigned to the evaluation factors and sub-factors to be considered with respect to the technical proposal and the price proposal. The evaluation factors for technical proposals may include, but need not be limited to, experience, design concepts, management approach, diversity, proposed technical solutions, plans for quality assurance and control, and the design-builder's understanding of the means and methods needed to complete the project on time and within budget;

5. A description of the drawings, specifications, or other submittals to be provided with the technical proposal, with guidance as to the form and level of completeness of the drawings, specifications, or submittals that will be acceptable;

6. Site development requirements, including, but not limited to, parking, lighting, equipment, and landscaping;

7. Description of physical relationships between site elements;

8. Specific architectural style or concept;

9. Performance specifications and prescriptive specifications regarding materials, systems, performance criteria, energy efficiency, life cycle costs, and known environmental issues;

10. Engineering, architectural, and/or environmental reports (for example, geotechnical evaluations, building evaluations, and/or environmental preliminary assessment);

11. In the case of a project that includes the removal of soil from the site, any documentation relative to the known soil conditions at the site including, but not limited to, any test results specifying the level of contamination, if any, of the soil that has been found at the site of the project;

12. If a project is located on a site with historical or suspected contamination, a line-item allowance or minimum unit price line item for soil testing and contaminated soil disposal, which shall be a good faith effort on the part of the contracting unit to reasonably estimate the total cost of testing and disposing of the soil;

13. Assignment of responsibility for obtaining required approvals and permits;

14. Budget limits for the work, if any;

15. Insurance requirements, and bonding or guarantees as may be required for public works projects pursuant to the State College Contracts Law or County College Contracts Law;

16. A schedule for planned commencement and completion of the design-build contract;

17. Amount of the stipend, if any;

18. A form listing all documentary and informational forms, certifications, and other documents that the contracting unit requires each bidder to submit with their statement of proposal, along with a means by which the bidder can indicate their inclusion of said items with the statement of proposal;

19. A means of acknowledging receipt of revisions or addenda to the RFP; and

20. The documents required to be submitted by the successful bidder upon notice of award.

(c) The contracting unit may charge a fee for the request for proposal documents not to exceed $ 50.00 or the cost of reproducing the documents, whichever is greater.

Disclaimer: These regulations may not be the most recent version. New Jersey may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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