Current through Register Vol. 56, No. 18, September 16, 2024
(a) The
contracting unit shall issue a request for proposals to each bidder qualified
pursuant to
N.J.A.C.
9A:6-1.7, no fewer than 14 days prior to the
date established for submission of statements of proposal. The date fixed for
receiving the proposals shall not fall on a Monday or any day directly
following a State or Federal holiday. A request for proposals shall be prepared
by the contracting unit using a design professional or design official and must
be crafted in such a way as to encourage full, free, fair, and open competition
without unfairly or illegally discriminating against otherwise capable
design-builders.
(b) The request
for proposals shall include, without limitation:
1. The technical proposal and price proposal
forms;
2. Proposed terms and
conditions of the design-build contract;
3. Instructions to bidders, including the
manner of submitting and the method of receiving the statement of
proposal;
4. Factor criteria for
proposals, including the relative importance assigned to the evaluation factors
and sub-factors to be considered with respect to the technical proposal and the
price proposal. The evaluation factors for technical proposals may include, but
need not be limited to, experience, design concepts, management approach,
diversity, proposed technical solutions, plans for quality assurance and
control, and the design-builder's understanding of the means and methods needed
to complete the project on time and within budget;
5. A description of the drawings,
specifications, or other submittals to be provided with the technical proposal,
with guidance as to the form and level of completeness of the drawings,
specifications, or submittals that will be acceptable;
6. Site development requirements, including,
but not limited to, parking, lighting, equipment, and landscaping;
7. Description of physical relationships
between site elements;
8. Specific
architectural style or concept;
9.
Performance specifications and prescriptive specifications regarding materials,
systems, performance criteria, energy efficiency, life cycle costs, and known
environmental issues;
10.
Engineering, architectural, and/or environmental reports (for example,
geotechnical evaluations, building evaluations, and/or environmental
preliminary assessment);
11. In the
case of a project that includes the removal of soil from the site, any
documentation relative to the known soil conditions at the site including, but
not limited to, any test results specifying the level of contamination, if any,
of the soil that has been found at the site of the project;
12. If a project is located on a site with
historical or suspected contamination, a line-item allowance or minimum unit
price line item for soil testing and contaminated soil disposal, which shall be
a good faith effort on the part of the contracting unit to reasonably estimate
the total cost of testing and disposing of the soil;
13. Assignment of responsibility for
obtaining required approvals and permits;
14. Budget limits for the work, if
any;
15. Insurance requirements,
and bonding or guarantees as may be required for public works projects pursuant
to the State College Contracts Law or County College Contracts Law;
16. A schedule for planned commencement and
completion of the design-build contract;
17. Amount of the stipend, if any;
18. A form listing all documentary and
informational forms, certifications, and other documents that the contracting
unit requires each bidder to submit with their statement of proposal, along
with a means by which the bidder can indicate their inclusion of said items
with the statement of proposal;
19.
A means of acknowledging receipt of revisions or addenda to the RFP;
and
20. The documents required to
be submitted by the successful bidder upon notice of award.
(c) The contracting unit may
charge a fee for the request for proposal documents not to exceed $ 50.00 or
the cost of reproducing the documents, whichever is greater.
