New Jersey Administrative Code
Title 5 - COMMUNITY AFFAIRS
Chapter 34 - LOCAL PUBLIC AND PUBLIC SCHOOL CONTRACTS LAWS
Subchapter 7 - COOPERATIVE PURCHASING
Section 5:34-7.4 - Cooperative pricing system or joint purchasing system formal agreement

Universal Citation: NJ Admin Code 5:34-7.4

Current through Register Vol. 56, No. 18, September 16, 2024

(a) A cooperative pricing system or joint purchasing system shall be based on a formal agreement entered into between the lead agency and each contracting unit. Each agreement shall be authorized by resolution.

(b) At a minimum, the formal agreement shall include the following:

1. Reference to the authorizing statute;

2. Identification of the type of purchasing system;

3. Description of the items of the goods and services to be purchased;

4. The manner of advertising for bids and of awarding contracts;

5. Clear and specific assignment of responsibilities, duties and rights of all contracting units;

6. Provision for any sharing of administrative costs and/or payment for goods and services purchased, together with any necessary standards of performance;

7. Length of the agreement not to exceed 5 years pursuant to 5:34-7.5(f);

8. The name of the lead agency for the system:
i. As an option, the responsibility of serving as lead agency may rotate, at the most once a year, among the registered members. Provision for this rotation shall be included in the agreement;

ii. Rotation of lead agency responsibilities among registered members shall not invalidate contracts or purchase orders with contractors that are in effect at the time of rotation;

iii. The Director shall be notified in writing within 30 days of any change in the lead agency; and

9. A requirement that the system identifier shall appear on all documentation related to purchases made through the system, including bidding documents, purchase orders, vouchers, contracts and records.

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