New Jersey Administrative Code
Title 5 - COMMUNITY AFFAIRS
Chapter 34 - LOCAL PUBLIC AND PUBLIC SCHOOL CONTRACTS LAWS
Subchapter 4 - ADMINISTRATION OF COMPETITIVE CONTRACTING PROCESS
Section 5:34-4.2 - Model evaluation criteria
Universal Citation: NJ Admin Code 5:34-4.2
Current through Register Vol. 56, No. 18, September 16, 2024
(a) The following, as appropriate to individual circumstances, shall be used as criteria for evaluating requests for proposals (RFPs) under the competitive contracting process described in 40A:11-4.1 et seq. and 18A:18A-4.1 et seq. These criteria are not intended to be limiting or all-inclusive, and they may be adapted or supplemented in order to meet a contracting unit's individual needs as competitive contracting may dictate. No criteria shall unfairly or illegally discriminate or exclude otherwise capable vendors.
1. Technical criteria:
i. Proposed methodology:
(1) Does the vendor's proposal demonstrate a
clear understanding of the scope of work and related objectives?
(2) Is the vendor's proposal complete and
responsive to the specific RFP requirements?
(3) Has the past performance of the vendor's
proposed methodology been documented?
(4) Does the vendor's proposal use innovative
technology and techniques?
ii. Are sound environmental practices such as
recycling, energy efficiency, and waste reduction used?
2. Management criteria:
i. Project management:
(1) How well does the proposed scheduling
timeline meet the contracting unit's needs?
(2) Is there a project management
plan?
ii. History and
experience in performing the work:
(1) Does
the vendor document a record of reliability of timely delivery and on-time and
on-budget implementation?
(2) Does
the vendor demonstrate a track record of service as evidenced by on-time,
on-budget, and contract compliance performance?
(3) Does the vendor document industry or
program experience?
(4) Does the
vendor have a record of moral integrity?
iii. Availability of personnel, facilities,
equipment and other resources:
(1) To what
extent does the vendor rely on in-house resources vs. contracted
resources?
(2) Are the availability
of in-house and contract resources documented?
iv. Qualification and experience of
personnel:
(1) Documentation of experience in
performing similar work by employees and when appropriate,
sub-contractors?
(2) Does the
vendor make use of business capabilities or initiatives that involve women, the
disadvantaged, small and/or minority owned business establishments?
(3) Does the vendor demonstrate cultural
sensitivity in hiring and training staff?
3. Cost criteria:
i. Cost of goods to be provided or services
to be performed:
(1) Relative cost: How does
the cost compare to other similarly scored proposals?
(2) Full explanation: Is the price and its
component charges, fees, etc. adequately explained or documented?
ii. Assurances of performance:
(1) If required, are suitable bonds,
warranties, or guarantees provided?
(2) Does the proposal include quality control
and assurance programs?
iii. Vendor's financial stability and
strength:
(1) Does the vendor have sufficient
financial resources to meet its obligations?
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