Current through Register Vol. 56, No. 18, September 16, 2024
(a) This section shall not apply to
cooperative sober living residences.
(b) It shall be the duty of each licensee to
maintain an orderly file with respect to each resident containing at least the
following information:
1. Full name of
resident;
2. Date of
birth;
3. Last previous
address;
4. Name and address of the
persons and/or agencies, if any, responsible for referring the resident to the
rooming or boarding house and maintaining contact with him;
5. Name, address and telephone number of
personal physician, if any;
6.Name,
address and telephone number of next of kin or other person interested in the
resident's well-being;
7. Date of
commencement of occupancy;
8.Last
date of occupancy and copy of death certificate if occupancy was terminated by
the resident's death;
9. Any
complaints made by or about the resident, the date of such complaint and action
taken by the licensee.
(c) Each resident's file shall contain at
least the following documents:
1.
Certification issued by a licensed physician, or by a licensed nurse
practitioner or licensed clinical nurse specialist legally authorized to issue
such certification, as to general state of health and any illnesses or
disabilities and medication required.
2. Copy of a lease or other occupancy
agreement, signed by both the licensee and the resident, clearly stating the
services to be provided by the licensee and the charge to the resident for such
services, said agreement to be witnessed, in the case of a resident at least 62
years of age or having any mental or physical disability, by a representative
of the county welfare board or of any other social service agency having
responsibility for such resident;
3. Acknowledgement by the resident that he or
she has received a copy of the rules and regulations of the rooming or boarding
house and agrees to abide by them;
4. A record of all property of the resident
entrusted to the licensee, including, in the case of any resident receiving
financial services, a ledger as required pursuant to N.J.A.C.
5:27-11;
5. Any other written
agreement between the licensee and the resident.
(d) No resident's file shall be made
available without the resident's consent to any person other than the licensee,
the resident, or a duly authorized representative of the Bureau, the county
welfare board or other public agency having reasonable cause to have access to
the file, all of whom shall have access to the file at any reasonable
time.
(e) In a rooming house, a
licensee need only maintain the items listed in (a)1 and 7 above for residents
under 62 years of age and items listed in (a)1, 2, 5, 6, and 7, and (b)3 above
for residents 62 years of age or over.
(f) An owner or operator of a boarding house
owned and operated under a Class D or E license shall be permitted to develop
and follow a method that will permit that the resident may remain anonymous
when it is necessary to do so for rehabilitative purposes.
