New Jersey Administrative Code
Title 4A - CIVIL SERVICE
Chapter 3 - CLASSIFICATION, SERVICES, AND COMPENSATION
Subchapter 3 - CLASSIFICATION
Section 4A:3-3.8 - Intermittent titles

Universal Citation: NJ Admin Code 4A:3-3.8

Current through Register Vol. 56, No. 18, September 16, 2024

(a) In State service and in local service upon approval of the Chairperson or designee, the designation "intermittent" shall be used for those titles in the career service where work responsibilities are characterized by unpredictable work schedules and which do not meet the normal criteria for regular, year-round, full-time or part-time assignments. State employees who hold full-time primary employment in State service are not eligible to serve in an intermittent title.

(b) In State service, employees may be subject to furlough when, due to managerial needs, the employee cannot be scheduled for work within the next week.

1. A furlough shall not be considered a layoff, nor shall the notice obligations or layoff rights set forth in N.J.A.C. 4A:8 be applicable to intermittent employees subject to furlough. However, reasonable advance written notice shall be given to furloughed employees.

2. Furloughing shall be done in the inverse order of seniority in the designated work unit based on official records at the end of the last pay period. Prior to use by the appointing authority, designated work units must be submitted to and approved by the Chairperson or designee.

3. Recall from furlough shall be made in seniority order from among furloughed employees assigned to the designated work unit. Employees who hold full-time primary employment in State service are exempt from the recall provision.

4. In case of equal seniority, the tie shall be broken based on the number of hours in pay status under temporary employment during the last two years immediately preceding conversion to an intermittent title.

5. Recall may be extended on a regional or Statewide basis if the recall list for the designated work unit is exhausted.

6. Additional furlough procedures may be set by the Chairperson or designee.

(c) Records for intermittent employees, including hours worked, recall lists, telephone contact lists and benefit time accumulation, shall be maintained by the appointing authority in a manner acceptable to, and subject to audit by, the Civil Service Commission. If the audit of a title demonstrates that the intermittent designation is inappropriate, the Chairperson or designee shall convert the title to a regular, year-round, full-time or part-time career service title. An incumbent in the converted title shall receive a provisional appointment to the title, subject to competitive testing and certification procedures. See N.J.A.C. 4A:4.

(d) See 4A:4-5.2 for working test periods for intermittent employees in State service.

(e) I In local service, an appointing authority may request that the Chairperson or designee establish intermittent titles.

1. The local appointing authority shall submit to the Chairperson or designee a proposal, which shall specify:
i. A list of proposed intermittent titles;

ii. The prorated amounts of paid leave time;

iii. The prorated length of the working test period for employees serving in such titles; and

iv. A compensation plan which shall identify the per diem or hourly rates for all intermittent titles.

2. The local appointing authority shall not make intermittent appointments unless the intermittent titles have been approved by the Chairperson or designee. Such appointments shall be made in accordance with procedures on appointments made to career service positions within the noncompetitive division. See N.J.A.C. 4A:3-1.2.

3. The local appointing authority shall retain all records concerning intermittent employment, subject to a representative of the Civil Service Commission's audit, and submit to the Chairperson or designee on an annual basis a report identifying all intermittent appointments made during the year, the intermittent employees' length of employment and the titles utilized for these intermittent appointments.

(f) The following chart indicates the amount of vacation, sick and administrative leave to which intermittent employees in State service are entitled based on accumulated hours of work. See 4A:6-2.4(b) for holiday pay in State service.

LEAVE ENTITLEMENTS -- INTERMITTENT EMPLOYEES
(STATE SERVICE)
VACATION LEAVE
EmployeesAfter 10,440
with up 10hours
10,440 Hoursof service
of service(equivalent
Workweek(equivalent ofof 5 years)
5 years)
40, 4E and N41 day (8 hours)1 day (8
hour titlesfor eachhours) for each
174 hours in139 hours in
regular payregular pay
status.status.
EmployeesAfter 9,135
with up tohours
9,135 hoursof service
of service(equivalent
Workweek(equivalentof 5 years)
of 5 years)
NL, NE 35 and1 day (7 hours)3 day (7 hours)
3E hour titlesfor eachfor each
152 hours in122 hours in
regular payregular pay
status.status.
SICK LEAVE
Through DM. 31After Dec. 31
of Firstof First
Calendar YearCalendar Year
Workweekof Employmentof Employment
40, 4E and N41 day (8 hours)1 day (8 hours)
hour titlesfor eachfor each
174 hours in139 hours in
regular payregular pay
status.status.
NL, NE, 35 and1 day (7 hours)1 day (7 hours)
3E hour titlesfor eachfor each
152 hours in122 hours in
regular payregular pay
status.status.
ADMINISTRATIVE LEAVE
Workweek
40, 4E and N41/2 day (4
hour titleshours) for each 174
hours in regular pay
status to a
maximum of 3 days
(24 hours)
in any
calendar year.
NL, NE, 35 and1/2 day (3 1/2 hours)
3E hour titlesfor each 152
hours in repair pay
status to a
maximum of 3 days
(21 hours)
in any
calendar year.
VACATION LEAVE
After 25,056After 41,760
hourshours
of serviceof service
(equivalent(equivalent
Workweekof 12of 20
years)years)
40, 4E and N41 day (8 hours)1 day (8 hours)
hour titlesfor eachfor each
104 hours in34 hours in
regular payregular pay
status.status.
After 21,924After 36,540
hourshours
of serviceof service
(equivalent(equivalent
Workweekof 12 yearsof 20 years)
NL, NE 35 and1 day (7 hours)1 day (7 hours)
3E hour titlesfor eachfor each
93 hours in73 hours in
regular payregular pay
status.status.
SICK LEAVE
Through Dec. 31 of FirstAfter Dec. 31 of First
Calendar Year ofCalendar Year of
WorkweekEmploymentEmployment
40,4E and N41 day (8 hours) for each1 day (8 hours) for each
hour titles174 hours in regular pay139 hours in regular
status.pay status.
NL,NE,35 and1 day (7 hours) for each1 day (7 hours) for each
3E hour titles152 hours in regular pay122 hours in regular
status.pay status.
ADMINISTRATIVE LEAVE
Workweek
40,4E and N41/2 day (4 hours for each
hour titles174 hours in regular pay
status to a maximum of 3
days (24 hours) in any
calendar year.
NL,NE, 25 and1/2 day (3 1/2 hours) for
3E hour titleseach 152 haours in regular
pay status to a maximum of
3 days (21 days) in any
calendar year.

Disclaimer: These regulations may not be the most recent version. New Jersey may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.