New Jersey Administrative Code
Title 3A - CHILDREN AND FAMILIES
Chapter 54 - MANUAL OF REQUIREMENTS FOR FAMILY CHILD CARE REGISTRATION
Subchapter 1 - GENERAL PROVISIONS
Section 3A:54-1.4 - Public access to records
Universal Citation: NJ Admin Code 3A:54-1.4
Current through Register Vol. 56, No. 18, September 16, 2024
(a) The Office of Licensing shall make the following items in its files available for public review:
1. Correspondence between the Office of Licensing
and the sponsoring organization or other parties in matters pertaining to the Office
of Licensing's review and inspection of the sponsoring organization;
2. Inspection/violation reports, where applicable,
reflecting results of Office of Licensing inspections/reinspections of the
sponsoring organization or of providers;
3. Forms and other standard documents used to
collect routine data on the sponsoring organization and its program as part of its
record of compliance with the Manual of Requirements;
4. Enforcement letters from the Office of
Licensing requiring abatement of violations of the Manual of Requirements;
5. Completed complaint investigation reports,
except for child abuse or neglect investigations or other information restricted
from public access under the requirements of
N.J.S.A.
9:6-8.10a or other State law; and
6. Any other documents, materials, reports or
correspondence that would normally be included as part of the public
record.
(b) The sponsoring organization shall make the following items in its files available for public review:
1. Applications for Certificates of
Registration and related materials and documentation;
2. Copies of temporary and regular Certificates of
Registration;
3. Correspondence between
the sponsoring organization and the provider or other parties in matters pertaining
to the sponsoring organization's monitoring or registration of the
provider;
4. Evaluation/monitoring
reports, where applicable, reflecting the results of the sponsoring organization's
evaluation/monitoring of the provider;
5. Forms and other standard documents used to
collect routine data on the provider as part of the provider's record of compliance
with the Manual of Requirements;
6.
Enforcement letters from the sponsoring organization requiring abatement of
violations of the Manual of Requirements;
7. Correspondence to the sponsoring organization
from the Office of Licensing regarding enforcement actions against the
provider;
8. Chronological lists of
events about the provider on compliance/enforcement matters;
9. Completed complaint investigation reports,
except for child abuse or neglect investigations or other information restricted
from public access under the requirements of
N.J.S.A.
9:6-8.10a or other State law; and
10. Any other documents, materials, reports or
correspondence that would normally be included as part of the public
record.
(c) The Office of Licensing and the sponsoring organization shall keep confidential and not part of the public record the following:
1. Records,
reports, or correspondence that pertain to child abuse or neglect investigations
that are restricted from public access under the requirements of
N.J.S.A.
9:6-8.10a or other State law;
2. Records, reports, correspondence, or forms
containing names or any other information pertaining to children, parents, or
providers that are restricted from public access under the requirements of
N.J.S.A.
9:6-8.10a or other State law;
3. Records, reports, correspondence, or forms
containing names of enrolled children or their parents;
4. Confidential information with regard to
specific sponsoring organization personnel;
5. Memoranda and other internal correspondence
between and among public agencies, including internal communication between the
Office of Licensing and the Office of the Attorney General;
6. Any items that deal with reports of inspections
or complaint investigations that are still in progress;
7. Health care provider's statements and results
of Mantoux tests or chest X-rays received from providers, applicants and others, as
specified in 3A:54-5.2(b) and (c);
8.
Disclosures of criminal convictions received from providers, applicants and others,
as specified in 3A:54-5.2(a)10; and
9.
Other material required by State law to be maintained as confidential.
Disclaimer: These regulations may not be the most recent version. New Jersey may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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