Current through Register Vol. 56, No. 6, March 18, 2024
(a) Resident licensed distributors must maintain and preserve for a period of four years, and make accessible for inspection at all reasonable times, the following records:
1. The monthly inventory taken at the beginning of business on the first business day of each month, or the close of business on the last business day of each month, of all cigarettes not bearing New Jersey cigarette revenue tax stamps;
2. The invoices and bills of lading covering all purchases of cigarettes whether stamped or unstamped;
3. The receiving record, currently posted, of all cigarettes received, whether stamped or unstamped, indicating invoice number, date, quantity, brand, and from whom the cigarettes were received;
4. The invoices, bills of lading, and other records covering all sales of cigarettes, whether stamped or unstamped;
5. All other pertinent papers and documents relating to the purchase, sale, storage, or disposition of cigarettes, whether stamped or unstamped;
6. The daily inventory of all New Jersey cigarette revenue tax stamps;
7. The invoices covering all purchases of New Jersey cigarette revenue tax stamps;
8. The daily record of all revenue tax stamps affixed to cigarettes;
9. The record of the names, addresses, and current license numbers of all retail customers.
(b) Each sale of cigarettes at wholesale, including cash and credit transactions, and regardless of whether the sale is made to another licensed distributor, licensed wholesale dealer, licensed retail dealer, or is a transfer to a self-owned outlet or an agency or agent, must be accompanied by a complete invoice indicating among other things:
1. The person to whom the cigarettes were sold;
2. The address of the purchaser;
3. The date of the sale;
4. The quantity sold;
5. The brand name; and
6. The price charged.
(c) If a licensed distributor is also the holder of a retail dealer's license and sells cigarettes directly to consumers, an invoice or a memorandum must be prepared showing the transfer of all cigarettes from the distributor to the retail activity.
