New Jersey Administrative Code
Title 17 - TREASURY - GENERAL
Chapter 50 - NOTARY PUBLIC RULES
Subchapter 1 - GENERAL PROVISIONS
Section 17:50-1.8 - Certificates and stamps

Universal Citation: NJ Admin Code 17:50-1.8

Current through Register Vol. 56, No. 6, March 18, 2024

(a) All notarial acts shall be evidenced by a certificate and stamped by the notary public.

(b) Certificates shall:

1. Be executed contemporaneously with the performance of the notarial act;

2. Be signed and dated by the notarial officer;

3. Identify the jurisdiction in which the notarial act is performed;

4. Contain the title of office of the notary public; and

5. If the notarial officer is a notary public, indicate the date of expiration of the officer's commission.

(c) A certificate of a notarial act is sufficient if it meets the requirements at (a) above and:

1. Is in a short form as set forth at N.J.A.C. 17:50-1.10;

2. Is in a form otherwise permitted by the law of this State; and

3. Is in a form permitted by the law applicable in the jurisdiction in which the notarial act was performed.

(d) A notarial officer may not affix the officer's signature to, or logically associate it with, a certificate until the notarial act has been performed.

(e) If a notarial act regarding a tangible record is performed, a certificate shall be part of, or attached to, the record.

(f) If a notarial act regarding an electronic record is performed, the certificate shall be affixed to, or logically associated with, the electronic record.

(g) The official stamp of a notary public shall:

1. Include the name of the notary public, the title "Notary Public, State of New Jersey," and the notary public's commission expiration date; and

2. Be capable of being copied together with the record to which it is affixed or attached or with which it is logically associated.

(h) If a notarial act regarding a tangible record is performed by a notary public, an official stamp shall be affixed to or embossed on the certificate near the signature of the notary public to be clear and readable.

(i) If a notarial act regarding an electronic record is performed by a notary public and the certificate

contains the information specified at (b) above, an official stamp must be attached to or logically associated with the certificate.

(j) Stamping device. A notary public is responsible for the security of the stamping device used by the notary public and may not allow another individual to use the device to perform a notarial act, except at the specific instruction of a notary public who cannot physically use the stamping device.

(k) The stamping device is the property of the notary public and not of the notary public's employer, even if the employer paid for the stamping device.

(l) If the stamping device used by the notary public is lost or stolen, the notary public or the notary public's personal representative shall notify the State Treasurer at http://www.nj.gov/treasury/revenue/revgencode.shtml of the loss or theft within 10 calendar days.

Disclaimer: These regulations may not be the most recent version. New Jersey may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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