New Jersey Administrative Code
Title 15 - STATE
Chapter 3 - RECORDS RETENTION
Subchapter 3 - STANDARDS FOR MICROFILMING OF PUBLIC RECORDS
Section 15:3-3.10 - Updateable microfiche systems
Universal Citation: NJ Admin Code 15:3-3.10
Current through Register Vol. 56, No. 6, March 18, 2024
(a) An updateable microfiche system is to be used only in special applications. Any agency considering using such a system should first contact the Supervisor of Micrographics and Imaging Services to review the proposed applications.
(b) The updateable microfiche must meet the microfilm specifications as outlined in 15:3-3.6 with the following additions:
1. Each microfiche must have the specified targets at the beginning and ending of each row;
2. Each time a microfiche is updated, a certificate of authenticity shall be inserted at the end of the added documents;
3. If permanent records are to be microfilmed and the hard copy records destroyed, the microfiche security copy shall be on silver halide film and stored under archival conditions; and
4. The expunging equipment on the updateable microfiche camera shall be rendered inoperable if an agency intends to request that the original copy of the records that have been microfilmed be destroyed. The hard copy of the records may not be destroyed until approval has been granted by the Division according to the procedures established under 15:3-2.2, Disposal of public records.
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