New Jersey Administrative Code
Title 13 - LAW AND PUBLIC SAFETY
Chapter 69D - GAMING OPERATION ACCOUNTING CONTROLS AND STANDARDS
Subchapter 1 - GENERAL PROVISIONS
Section 13:69D-1.40 - Payouts from electronic gaming devices

Universal Citation: NJ Admin Code 13:69D-1.40

Current through Register Vol. 56, No. 18, September 16, 2024

(a) Whenever a lock up occurs on an electronic gaming device, with a payout other than merchandise, annuity, multi-casino, or multi-state payout, a casino licensee shall process one of the following Requests for Payout ("Request") for the winning patron:

1. Hand Pay;

2. Transfer to Credit Meter;

3. Pouch Payout;

4. Credit Owed Slip; or

5. Payout Receipt.

(b) The Request shall include the following:

1. The date and time;

2. The asset number and location of the electronic gaming device;

3. The amount of the payout;

4. A notation that the payout is taxable or non-taxable;

5. The type of payout; and

6. The signature or identification code of the preparer.

(c) Payout Slips shall be sequentially numbered, each series of which shall be accounted for by casino accounting department employees with no incompatible functions. All original and duplicate void Payout Slips shall be marked "VOID" and shall require the signature of the preparer.

1. Manually prepared Payout Slips shall be a three-part form attached in a manner that permits each form to be written on simultaneously and allows for the removal of the original and the duplicate, and maintains the triplicate in a secure manner.

2. Computer generated Payout Slips shall consist of an original and duplicate, and all information thereon, other than the serial number of any casino check used as payment, shall be maintained in stored data as the triplicate. The stored data shall not be susceptible to change or removal after preparation of a Payout Slip.

(d) A Payout Slip shall include, at a minimum, the following information:

1. The asset number and location of the electronic gaming device;

2. The winning combination if the payout is processed as an override or notation that it was a credit meter payout;

3. The date and time of preparation;

4. The amount;

5. The method of payment (for example, cash, slot tokens, casino check, gaming voucher, counter check redemption, or gaming chips);

6. A notation of a cash payout in lieu of or in combination with a merchandise jackpot, if applicable;

7. A notation of an override, if applicable;

8. The cashiering location;

9. The serial number of any casino check issued or document number of redeemed counter check; and

10. The signatures or, if computer prepared, identification codes as required by this section.

(e) If a lock up is processed by a Hand Pay, a slot attendant or above shall prepare a Request electronically or manually. If the amount of the lock up being processed does not agree to the lock up electronic signal amount in the slot monitoring system, a slot supervisor or above with no incompatible function shall determine the amount to be paid to the patron from the display of the electronic gaming device. The slot supervisor shall authorize the transaction as an override, provided, however, the supervisor shall not be required for a variance of less than $ 25.00 for a progressive jackpot.

1. If a Payout Slip is generated by a cashier, the cashier shall:
i. Sign the original, duplicate, and, if applicable, triplicate;

ii. Obtain the signature of the slot attendant or above on the original and duplicate;

iii. Obtain the signature of a lock up verifier, if applicable, on the original and duplicate;

iv. Obtain the signature of a slot attendant supervisor, if applicable, on the original and duplicate;

v. Retain the original as an imprest item; and

vi. Distribute the duplicate and the funds to a slot attendant or above who shall deposit the duplicate in a locked accounting box after payment of the funds to the patron.

2. If a Payout Slip is generated by a slot attendant or above at an automated payout machine, the slot attendant or above shall:
i. Sign the original and duplicate;

ii. Obtain the signature of a slot attendant supervisor, if applicable, on the original and duplicate;

iii. Obtain the funds from the automated payout machine;

iv. Deposit the original in a locked box attached or adjacent to the automated payout machine; and

v. Provide the funds to the patron and deposit the duplicate in a locked accounting box.

(f) A jackpot lock up may be processed as a Transfer to Credit Meter by a slot attendant or above or by other means approved by the Division, by transferring the credits to the credit meter of the slot machine, provided that:

1. The slot monitoring system is operable; and

2. The Request is electronically submitted at the slot machine and agrees to the lock up electronic signal amount.

(g) A lock up may be processed by a slot attendant from funds secured in a pouch with an imprest amount not to exceed $ 15,000. A slot attendant or above shall prepare and sign a sequentially numbered two-part Pouch Payout Slip or Log. A slot attendant making payments from a pouch shall reconcile their imprest amount at least once every four hours and at the end of their shift.

(h) At the end of a slot attendant's shift or when replenishing a pouch, the slot attendant shall present all Pouch Payout Slips or Logs to a general or slot booth cashier who shall:

1. Sign the original and duplicate of the Pouch Payout Slip or Log;

2. Obtain the signature of the slot attendant on the original and duplicate of the Pouch Payout Slip or Log;

3. Maintain the original Pouch Payout Slip or Log to be maintained as an imprest item; and

4. Present the duplicate Pouch Payout Slip or Log to the slot attendant for deposit into a locked accounting box.

(i) A slot department member may reset an electronic gaming device prior to payment utilizing a Credit Owed Slip if the gaming voucher system is unable to print a gaming voucher and the amount is less than $ 1,200. A lock up amount greater than or equal to $ 1,200 shall require the preparation of a Payout Slip in accordance with this section. The Credit Owed Slip shall be a sequentially numbered two-part form prepared and signed by a slot department member who shall provide the original to the patron for exchange with a general or slot booth cashier. The slot department member shall deposit the duplicate in a locked accounting box.

(j) The Credit Owed Slip shall contain, at a minimum:

1. The date and time;

2. The asset number of the electronic gaming device;

3. The amount owed, in words and numbers; and

4. A signature of the slot department member.

(k) When a patron presents an original Credit Owed Slip to a general cashier, the cashier shall pay the patron, sign the Credit Owed Slip, and maintain the Credit Owed Slip as an imprest item.

(l) A slot department member may reset an electronic gaming device when no patron is present to claim a lock up amount of less than $ 100.00. The slot department member shall record an entry in the Machine Entry Authorization Log.

(m) A slot attendant may reset an electronic gaming device prior to payment by preparing a Payout Receipt if:

1. No patron is present to claim the lock up amount and the amount is greater than or equal to $ 100.00;

2. The patron does not have valid identification; or

3. Requested by the patron.

(n) A Payout Receipt shall be a sequentially numbered three-part form. The slot attendant shall transport the original, or the original and duplicate if the patron is not present, to a general cashier and present the duplicate to the patron. The general cashier shall generate a Payout Slip, immediately void it, and attach the voided Slip to the original Payout Receipt. The slot attendant shall deposit the triplicate in a locked accounting box. The Payout Receipt shall contain, at a minimum:

1. The signature of the patron on the original only, or a notation that a patron was not present;

2. The address of the patron if available;

3. The reason for issuing the receipt;

4. The signature of the lock up verifier, if applicable;

5. The signature of the slot attendant;

6. The date and time;

7. The asset number of the electronic gaming device; and

8. Amount owed, in words and numbers.

(o) When a patron presents a duplicate Receipt to a general cashier, the cashier shall retrieve the original Receipt and obtain the patron's signature on the duplicate Receipt, which shall be compared for agreement to the signature on the original Receipt. The cashier may process a manual Payout Slip pursuant to this section, or may use a computerized slot system to process the payout pursuant to internal controls for an override.

(p) On a daily basis, a casino accounting department employee with no incompatible functions shall:

1. Reconcile all original Payout Slips and, as applicable, original Requests to duplicates and triplicates or stored data;

2. Enter all manual Payout Slips into the system;

3. Ensure that any unprocessed lock ups or Payout Slips in the system have been voided; and

4. Review a system report of jackpots transferred to the credit meter.

(q) Unless authorized by the Division or as authorized by N.J.A.C. 13:69D-1.43A(l), no deduction from gross revenue will be allowed for a payout unless the casino accounting department verifies that the appropriate meters support the amount of the payout.

(r) A casino licensee shall notify the Division prior to the payment of any jackpot greater than $ 75,000. Payment shall be withheld for three business days unless otherwise directed by the Division. No reset shall be allowed until the casino licensee determines that the slot monitoring system recorded the lock up, there is no evidence of tampering, and the Division seals are intact. If a reset is not allowed, the licensee shall immediately notify the Division.

(s) The casino licensee shall determine if any portion of a jackpot of $ 50,000 or greater is subject to withholding for a jackpot winner who is:

1. In arrears of a child support order; or

2. A former recipient of Aid to Families with Dependent Children or Work First New Jersey, food stamp benefits, or low-income home energy assistance benefits with an overpayment that has not been repaid.

(t) If any amount is subject to withholding the casino licensee shall withhold payment until the Probation Division of the Superior Court or the Department of Human Services authorizes payment.

(u) Failure of the Division to object to the payment of a jackpot shall not constitute waiver or estoppel of any charge, issue, or claim raised in any criminal or regulatory complaint subsequently filed against any person in connection with the winning or payment of that jackpot.

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