Current through Register Vol. 56, No. 18, September 16, 2024
(a) Each casino licensee shall maintain
complete, accurate and legible records of all transactions pertaining to the
revenues and costs for each establishment.
(b) General accounting records shall be
maintained on a double entry system of accounting with transactions recorded on
an accrual basis. Detailed, supporting, subsidiary records sufficient to meet
the requirements of (c) below shall also be maintained in accordance with the
requirements of this chapter. The Division shall periodically prescribe a
uniform chart of accounts and accounting classification in order to insure
consistency, comparability and effective disclosure of financial information.
1. The chart of accounts shall provide the
classifications necessary to prepare the standard financial statements required
by 13:69D-1.6.
2. The prescribed chart of accounts shall be
the minimum level of detail to be maintained for each accounting classification
by the licensee.
3. The licensee
may expand the level of detail for some or all accounting classifications
and/or alter the account numbering system. In such instances, the licensee
shall provide to the Division, upon request, a cross-reference from the
licensee's chart of accounts to the prescribed chart of accounts.
(c) The detailed, supporting, and
subsidiary records shall include, at a minimum:
1. Records of all patron checks initially
accepted by the licensee, deposited by the licensee, returned to the licensee
as "uncollected," and ultimately written-off as uncollectible;
2. Statistical game records to reflect drop
and win amounts or, for the game of poker, the poker revenue, by table for each
table game and electronic table game, and by keno work station number or keno
writer for the game of keno;
3.
Records supporting the accumulation of the costs and number of persons, by
category of service, for complimentary services;
4. Records of all investments, advances,
loans and receivable balances, other than patron checks;
5. Records related to investments in property
and equipment including those that identify the investments made under section
144 of the Casino Control Act as an alternative to the additional two percent
tax on gross revenues;
6. Records
which identify the handle, payout, win amounts and percentages, theoretical win
amounts and percentages, and differences between theoretical and actual win
amounts and percentages, for each slot machine on a week-to-date,
month-to-date, and year-to-date basis;
7. Records of all loans and other amounts
payable by the establishment;
8.
Records which identify the purchase, receipt, and destruction of gaming chips,
promotional gaming chips, and plaques;
9. Records provided for in the system of
internal accounting controls pursuant to the Casino Control Act; and
10. Records used by the casino licensee to
reconcile simulcast wagers with sending tracks, calculate outstanding
pari-mutuel tickets and calculate payments to the Racing Commission.
