New Jersey Administrative Code
Title 13 - LAW AND PUBLIC SAFETY
Chapter 45B - PERSONNEL SERVICES
Subchapter 2 - EMPLOYMENT AGENCIES
Section 13:45B-2.4 - Records
Universal Citation: NJ Admin Code 13:45B-2.4
Current through Register Vol. 56, No. 18, September 16, 2024
(a) To effectuate the purposes of the Act, every holder of an employment agency license, as well as every representative authorized by the owner to supervise or conduct the operation of the employment agency, shall keep and maintain, readily available for inspection by the Director or the Director's duly authorized representative for a period of at least two years, the following:
1. All requests for job seekers (job orders)
or applications for employment, which shall include the name and address of the
applicant, the date of application and the following additional information:
i. When the application is for employment, a
reasonably accurate description of the types or classes of employment and such
other facts as the applicant may wish to record;
ii. On the job order, the information shall
include a reasonably accurate description of the job or jobs to be filled,
whether the job(s) is temporary or permanent, the address or location at which
the work is to be performed, the range of salary and the conditions of
employment offered;
iii.
Memorializations of applications for employment and job orders made by
telephone or other oral communication, which shall be kept in writing on
standard forms. Copies of these forms shall be filed with the Executive
Director prior to their use by the employment agency. However, the written
records of oral job orders may be kept in a book or binder used exclusively for
such purpose; and
iv. For the
purpose of convenience, there may be recorded on the application forms such
additional information as is not in violation of any law of the State of New
Jersey or Federal law;
2. For all advertisements published or
disseminated by the employment agency:
i. A
record containing complete information as to the date and manner of
publication, with the name of the paper, periodical or other media in or
through which the advertisement was published or disseminated;
ii. Copies of advertisements published
through all media, including such items as letterheads and programs;
and
iii. The text of any
telemarketed message, the date disseminated, and the approximate number of
recipients;
3. A record
of fees charged, collected, and refunded, and such accounting record as may be
necessary to enable the Section to readily verify the record of fees charged,
fees collected, and refunds made;
4. All correspondence concerning references
of job seekers, including written records of information secured by telephone
or other oral communication. In cases where the job seeker applies for a
position of trust or work with a family and the employer waives references,
written records of such waivers shall be kept available for inspection by the
Director or the Director's duly authorized representative; and
5. Copies of all contracts between job
seekers or employers and the employment agency.
Disclaimer: These regulations may not be the most recent version. New Jersey may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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