New Jersey Administrative Code
Title 13 - LAW AND PUBLIC SAFETY
Chapter 44G - STATE BOARD OF SOCIAL WORK EXAMINERS
Subchapter 12 - CLIENT RECORDS; CONFIDENTIALITY
Section 13:44G-12.2 - Use of computer to prepare client records

Universal Citation: NJ Admin Code 13:44G-12.2

Current through Register Vol. 56, No. 24, December 18, 2024

(a) A licensee who prepares a client record maintained solely on a personal or other computer shall use a write-protected program which:

1. Contains an internal permanently activated date and time recordation for all entries;

2. Automatically prepares a back-up copy of the file; and

3. Is designed in such manner that, after the social worker "signs" by means of a confidential personal code ("CPC"), the entry cannot be changed in any manner.

(b) The social worker shall include in the client record at least two forms of identification; for example, name and record number or any other specific identifying information.

(c) The social worker shall finalize or "sign" the entry by means of a CPC. Where more than one individual is authorized to make entries into the computer file of any client record, the social worker responsible for the practice shall assure that each such person obtains a CPC and uses the program in the same manner.

(d) Social workers shall document any addenda or corrections to a client's record in a separately dated, signed and timed note.

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