Current through Register Vol. 56, No. 18, September 16, 2024
(a) The registered mortuary shall maintain full,
accurate records of all funerals which it conducts or in which it participates in any manner, except as
provided in 13:36-4.13.
(b)
Funeral records shall be kept, electronically or otherwise, on an annualized basis for seven years and each
funeral shall be designated by a number assigned consecutively at the time funeral arrangements are made. The
information on such records shall be recorded after the completion of each funeral. The oldest six years of
information shall be maintained in such a manner so as to be retrievable and readable within two weeks. The
most recent one year of information shall be immediately retrievable and readable.
(c) Funeral records shall include the following, if applicable:
1. The Statement of Funeral Goods and Services Selected;
2. The name and location of the cemetery in which burial was made or the
name and location of the crematorium where appropriate, and the charges made by the cemetery or
crematorium;
3. The name and address of any church, synagogue,
mosque, and/or clergy or celebrant who participated in the funeral service and who received any offering or
honorarium, and the amount thereof, if paid by the funeral home;
4. The name and license number of the practitioner or intern who provided
embalming services;
5. The name and license number of the
practitioner or intern who provided religious and/or ritual preparation services, and the location where such
services were provided. If religious and/or ritual preparation services were provided by other than a
licensee or intern, the name and address of the unlicensed person or, where the unlicensed person is
performing the services for a religious or commercial entity, the name and address of the entity that
provided the religious and/or ritual preparation services;
6. The
name and license number of the practitioner or intern who provided removal services. If removal services were
provided by other than a licensee or intern, the name and address of the unlicensed person or, where the
unlicensed person is performing the removal services for a religious or commercial entity, the name and
address of the entity that provided the removal services;
7. Date
of disposition;
8. The final bill;
9. A copy of the completed New Jersey Death Certificate, if the death
occurred in the State, or if the death occurred outside of the State, a copy of the burial or transit papers
or other final disposition documents;
10. A copy of any
correction made to the New Jersey Death Certificate by the funeral director; and
11. A copy of the disinterment permit.
(d) The record retention requirements of this section shall not cease
because a mortuary permanently closes or files for bankruptcy. When a mortuary permanently closes or files
for bankruptcy, the manager or owner of the mortuary shall comply with the notification requirements of
NJ.A.C. 13:36-5.14.
