New Jersey Administrative Code
Title 12 - LABOR AND WORKFORCE DEVELOPMENT
Chapter 41 - PRIVATE CAREER SCHOOLS
Subchapter 4 - SCHOOL OPERATIONS REQUIREMENTS
Section 12:41-4.1 - Refund policy

Universal Citation: NJ Admin Code 12:41-4.1

Current through Register Vol. 55, No. 48, December 18, 2023

(a) Regarding each student who withdraws from or is terminated by a private career school, the private training school shall adhere to the following refund policy:

1. The school may retain all or part of the registration fee;

2. The school may require that the student retain all books, equipment, and tools purchased from the school and issued to the student. The school may refund a portion of the monies paid if the books, equipment, and tools are in proper condition for resale;

3. For courses of 300 hours or less, the school may retain the registration fee plus a pro-rata portion of the tuition calculated on a weekly basis;

4. For full-time attendance in courses exceeding 300 hours in length, but not exceeding 1,200 hours, the school may retain the registration fee plus:
i. Ten percent of the total tuition, if withdrawal occurs in the first week;

ii. Twenty percent of the total tuition, if withdrawal occurs in the second or third week;

iii. Forty-five percent of the total tuition, if withdrawal occurs after the third week, but prior to the completion of 25 percent of the course; and

iv. Seventy percent of the total tuition, if withdrawal occurs after 25 percent, but not more than 50 percent of the course;

5. For part-time attendance in courses over 300 hours in length, calculation of the amount the school may retain in addition to the registration fee shall be:
i. Ten percent of the total tuition, if withdrawal occurs in the first 25 hours of scheduled attendance;

ii. Twenty percent of the total tuition, if withdrawal occurs between 26 and 75 hours of scheduled attendance; or

iii. Calculated on the same basis as for full-time attendance pursuant to (a)4iii through iv above after 75 hours of scheduled attendance;

6. In cases where other fees have been charged, the refund shall be based upon the extent to which the student has benefited. For example, the graduation fee shall be refunded; the activity fee shall be pro-rated;

7. Refunds shall be made payable to the student or any local, state, or Federal agency that paid tuition or paid for fees, books, materials, or supplies on behalf of the student;

8. Refunds shall be issued by check within 10 business days of the date of withdrawal or termination of the student;

9. Each refund shall be accompanied by a "Refund Calculation Form," which form shall be signed by a school representative (the form will be made available by the Department of Labor and Workforce Development); and

10. The refund policy shall be published in the school catalog, student contract, and School and Program Information Form (See N.J.A.C. 12:41-4.3 ).

Adopted by 48 N.J.R. 2816(b), effective 12/19/2016

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