New Jersey Administrative Code
Title 10 - HUMAN SERVICES
Chapter 99 - REHABILITATION FACILITIES SET-ASIDE ACT RULES
Subchapter 5 - PROCUREMENT REQUIREMENTS AND PROCEDURES
Section 10:99-5.2 - Purchase orders
Current through Register Vol. 56, No. 18, September 16, 2024
(a) "Purchase orders" means the authorizations from State, other government entities, municipality, school district, county, quasi-State agencies, county and State colleges, volunteer fire departments, volunteer first aid and rescue squads, and independent institutions of higher learning to the CNA to produce or provide definite quantities of commodities or perform specific services at the approved selling price.
(b) For commodities, purchase orders shall contain name, commodity number, catalog item, latest specification, quantity, unit price, place and time of delivery.
(c) For services, purchase orders shall contain type and location of service required, latest specification, work to be performed, estimated volume and time for completion.
(d) Purchase orders shall provide three to four weeks for production of the commodity or delivery of the service, in accordance with (f) below.
(e) When a purchase order provides a delivery schedule which cannot be met, the CNA shall request a revision which the purchasing agency should grant, if feasible. If the purchasing agency determines that the revision is not feasible, a purchase exception by the CNA authorizing procurement from commercial sources, in accordance with 10:99-5.3, shall be allowed or permitted.
(f) The CNA shall keep the purchasing agency informed of any changes in the lead time experienced by its CRP in order to keep to a minimum requests for extensions once an order is placed by the purchasing agency. Where, due to unusual conditions, an order does not provide sufficient lead-times, the CNA may request an extension of the delivery or completion date which should be granted, if feasible. If extension of delivery or completion date is not feasible, the purchasing agency shall notify the CNA and request the CNA to issue a purchase exception authorizing procurement from commercial sources.