New Jersey Administrative Code
Title 10 - HUMAN SERVICES
Chapter 90 - WORK FIRST NEW JERSEY PROGRAM
Subchapter 14 - FISCAL PROCEDURES FOR WFNJ SINGLE ADULTS AND COUPLES WITHOUT DEPENDENT CHILDREN (WFNJ/GA)
Section 10:90-14.4 - Fiscal and statistical reporting requirements
Universal Citation: NJ Admin Code 10:90-14.4
Current through Register Vol. 56, No. 18, September 16, 2024
(a) Forms described in this subsection shall be completed using GAAS or another automated system and either submitted to DFD, as indicated, or retained by each county/municipality approved to receive State aid in the WFNJ/GA program agency. Use of the forms described herein is required.
1. Each application shall be entered on the
Application Register (Form WFNJ/GA-7) and shall be maintained by the agency on an updated basis. The
Application Register is subject to review by representatives of the DFD.
2. Report WFNJ/GA-6A (Statistical Summary) shall be submitted on a monthly
basis to the DFD within 10 days after the end of the assistance month.
3. Procedures for the use of the Statistical Summary (Form WFNJ/GA-6A) are
as follows:
i. Form WFNJ/GA-6A is a monthly summary of data contained on
Forms WFNJ/GA-6 and WFNJ/GA-7. Form WFNJ/GA-6A must be submitted in order to identify assistance paid that is
eligible for 100 percent State aid. Items on WFNJ/GA-6, WFNJ/GA-6A and WFNJ/GA-7 must correspond for use in
computing other statistical data. Section VI of Form WFNJ/GA-6A includes information on the monthly total
numbers and costs of salaried employees related solely to the administration of the source of
funds;
ii. All information supplied refers to the assistance
month or, when applicable, to data derived from the month immediately preceding;
iii. The "Certification of Director of Welfare" section of Form WFNJ/GA-6A
shall be signed by the agency director before submittal to DFD;
iv. Form WFNJ/GA-6A and supporting Form WFNJ/GA-6 may be amended up to 90
days after the close of the county/municipal fiscal year.
4. All agencies must submit fiscal data through electronic means (see
10:90-12.3(c)
).
5. Form WFNJ/GA-535Q (WFNJ
General Assistance Quarterly Financial Report) is to be prepared and submitted quarterly and Form
WFNJ/GA-535A (WFNJ General Assistance Annual Financial Report) is to be prepared and submitted annually. All
counties are required to complete and submit these forms. Those municipalities that will not be submitting
the required audit and supplemental schedules necessary for DFD to complete an audit closeout for the General
Assistance Program are required to complete and submit these forms. The quarterly report is to be submitted
to the DFD on April 30, July 31, October 31 and January 31 for the previous quarter. The annual report is due
31 days after the end of the agency's fiscal year (either 6/30 or 12/31). These reports must be signed and
dated in the section "Certification of CFO and Director of Welfare" by the county/municipal fiscal officer
and the agency director before submitted to DFD. These reports must agree with the respective original or
amended WFNJ/GA-6A, WFNJ/GA-12 and WFNJ/GA-31 for the reporting months/quarter.
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