New Jersey Administrative Code
Title 10 - HUMAN SERVICES
Chapter 87 - NEW JERSEY SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (NJ SNAP) MANUAL
Subchapter 2 - THE APPLICATION PROCESS
Section 10:87-2.30 - Special procedures for expediting service
Universal Citation: NJ Admin Code 10:87-2.30
Current through Register Vol. 56, No. 18, September 16, 2024
(a) The CWA shall use the following procedures when expediting certification and issuance.
1. In order to expedite the certification
process, the CWA shall use the following verification procedures:
i. In all cases the applicant's identity
shall be verified through a collateral contact or readily available documentary
evidence:
(1) Examples of acceptable
documentary evidence which the household may provide include, but are not
limited to, a driver's license, work or school I.D. card, voter registration
card, or birth certificate.
ii. All reasonable efforts shall be made to
verify, within the expedited processing standards, the household's residency,
income statements (including a statement that the household had no income),
liquid resources, eligibility for the utility allowance and all other
verification factors required at
10:87-2.19 and 2.20 through
collateral contacts or readily available documentary evidence:
(1) Benefits shall not be delayed beyond the
delivery standards prescribed at
10:87-2.29 solely because these
eligibility factors have not been verified;
iii. CWAs shall attempt to obtain as much
additional verification as possible during the interview, but shall not delay
the certification of households entitled to expedited service for the full time
frame prescribed at
10:87-2.29 when the CWA has
determined it is unlikely that other verification can be obtained within the
expedited processing standards; and
iv. Households entitled to expedited service
shall be asked to furnish or apply for a Social Security number for each
household member before the first full month of participation. Those household
members unable to provide the required SSNs or who do not have one prior to the
first full month of participation shall be allowed to continue to participate
only if they satisfy the good cause requirement specified at
10:87-2.21.
v. Migrant households determined eligible for
expedited service after the 15th of the month and assigned a certification
period of more than one month shall be notified in writing of the following:
(1) Postponed certification from sources
within the state must be provided before the second full month's benefits will
be issued.
(2) Postponed
verification from out-of-state sources must be provided before the third full
month's benefits will be issued.
vi. Migrant households shall be entitled to a
postponement of out-of-State verification only once each season. If the
household has already been granted a postponement of out-of-State verification,
such verification may be postponed for the initial month's benefits
only.
vii. If verification results
in a change in the household's eligibility or benefit level, the CWA shall act
on the change without advance notice.
2. Once the household has supplied the name
of a collateral contact or has asked the CWA for assistance in locating one,
the CWA shall promptly contact the collateral contact or otherwise assist the
household in obtaining the necessary verification. When speaking with a
collateral contact, CWAs shall disclose only pertinent information. The CWA
shall not state that the person is applying for or receiving NJ SNAP benefits,
nor shall it volunteer household information or discuss any suspicion of
wrong-doing.
3. Households which
are certified on an expedited basis and have provided all necessary
verification required at
10:87-2.19 and 2.20 prior to
certification shall be assigned an appropriate certification period (see
10:87-6.20 and 6.21). If
verification is postponed, the CWA shall certify these households for the month
of application (the month of application and the subsequent month for those
households applying after the 15th of the month) or, at the option of the CWA,
shall assign the appropriate certification period warranted by the household's
circumstances. However, in no event shall benefits be continued past the month
of application if verification is not obtained. Federally mandated reduction,
suspension, or cancellation of allotments in a given month shall have no effect
on the certification periods assigned to households.
i. If certified only for the month of
application, the household must reapply and complete the verification
requirements which were postponed.
ii. If a certification period longer than one
month is assigned, the CWA shall notify the household in writing that no
further benefits will be issued until the postponed verification is completed
and that if the postponed verification is not completed within 30 days of the
date of application, the household's application will be denied. The notice
shall also advise the household that if verification results in changes in the
household's eligibility or level of benefits, the CWA shall act on those
changes without an advance notice of adverse action. When households which
applied for benefits after the 15th of the month provide the postponed
verification, the CWA shall issue the second month's benefits within five
working days from receipt of the verification or the first of the second month,
whichever is later.
iii. There is
no limit to the number of times a household can be certified under expedited
procedures, so long as prior to each expedited certification the household
either completes the verification requirements which were postponed at the last
expedited certification or was certified under normal processing standards
since the last expedited certification.
iv. Households requesting, but not entitled
to, expedited service shall have their applications processed according to
normal standards.
4.
Households eligible to receive expedited processing which apply for program
benefits during a month in which a reduction, suspension, or cancellation is in
effect, shall have their cases processed in accordance with the above
procedures, subject to the following provisions:
i. Households which receive expedited service
in a month in which a reduction is in effect and which are determined to be
eligible, shall be issued allotments that are reduced in accordance with the
reduction in effect. The reduced allotments shall be made available to the
households within the time frame specified at
10:87-2.29.
ii. Households which receive expedited
service in a month in which a suspension is in effect and that are determined
to be eligible, shall have benefits issued within the time frame specified at
10:87-2.29 unless the suspension
is still in effect at the time issuance is to be made.
iii. Households eligible to receive expedited
processing which apply for benefits during a month in which cancellation is in
effect shall receive expedited service. However, the deadline for completing
the processing of such cases shall be five days or the end of the month of
application, whichever date is later. All other regulations pertaining to
expedited service shall be applicable to these cases.
5. The CWA shall at a minimum, require the
applicant to register for work unless exempt.
i. The CWA shall attempt to register other
household members (including the head of household, if an authorized
representative is making application) but shall postpone the registration of
such household members if it cannot be accomplished within expedited processing
standards. The CWA may attempt registration of other household members by:
(1) Requesting the applicant (or authorized
representative) complete the work registration forms for other household
members to the best of his/her ability; or
(2) Accomplishing work registration for other
household members in a timely manner through other means, such as contacting
the household.
ii. The
CWA may attempt to verify questionable work registration exemptions, but such
verification shall be postponed if expedited processing standards cannot be
met.
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