Current through Register Vol. 56, No. 18, September 16, 2024
(a)
Approved Medicaid/NJ FamilyCare enrolled intensive in-community mental health
rehabilitation providers shall retain, in a secure location, and in compliance
with all applicable Federal and State laws and regulations, confidential
information related to the individuals providing or supervising the provision
of services and shall produce the information for the Department of Human
Services, Children and Families, or any authorized agents of either Department,
in an orderly fashion on demand.
(b) For licensed clinical staff members of
the agency, the following information shall be maintained:
1. Verifiable written documentation of the
supervising licensed behavioral health care practitioner's credentials and any
other adjunct staff involved with the direct administration and/or delivery of
this service as appropriate, including, at a minimum:
i. His or her current and valid license
number authorizing him or her to practice in New Jersey and the state where
services are delivered; and
ii.
Verifiable written documentation of his or her experience working with the
target population; and
2.
Updates or changes regarding all information required at (b)1 above. All such
updates shall be forwarded to DHS and DCF by the provider within 10 days of
receipt of the updated information. Updated information shall include, but not
be limited to, additional continuing education units obtained, change of name
and/or address, any action against licensure, and any criminal
charges.
(c) For
non-licensed direct care staff employed by the agency, the following
information shall be maintained:
1. Proof of
minimum education requirements;
2.
Verifiable written documentation, including dates, of relevant experience with
a comparable target population;
3.
Verifiable written documentation of the direct care staff person's successful
completion of any training required by the Department of Human Services or
Children and Families; and
4.
Verifiable written documentation of clinical supervision by a licensed
behavioral health care practitioner, including the total number of hours of
supervision received and the type of supervision provided, including, but not
limited to, general, face-to-face, group, in-service or review of care
records.
(d) In addition
to the specific records required to be maintained for specific staff, the
following information shall also be maintained for all individuals providing,
or supervising the provision of, intensive in-community mental health
rehabilitation services:
1. A copy of his or
her current valid driver's license, if job duties include transportation of
children, youth or young adults or their families/caregivers; and
2. Verifiable written documentation of
successful completion of a fingerprint-based criminal history background check
conducted by the DHS Office of Program Integrity and Accountability (OPIA) in
accordance with
N.J.A.C.
10:77-5.15 for all staff who may provide
in-person services directly to beneficiaries.
