New Jersey Administrative Code
Title 10 - HUMAN SERVICES
Chapter 142 - PERSONAL PREFERENCE PROGRAM
Subchapter 7 - VENDOR FISCAL EMPLOYER AGENT (VF/EA)
Section 10:142-7.1 - Responsibilities of the VF/EA

Universal Citation: NJ Admin Code 10:142-7.1

Current through Register Vol. 56, No. 18, September 16, 2024

(a) The VF/EA shall be an agency under contract with the Division that shall serve as a business agent as defined in Section 3504 of the IRS Code and Revenue Procedure 70-6f, for all participants of the program.

(b) The VF/EA shall perform the following financial administration functions, at a minimum:

1. Assist participants to enroll as the "common-law" employer for program purposes and grant rights permitting budget authority and employer authority;

2. Assist participants in establishing and maintaining a bank account for the purpose of payroll distribution and program related expenses;

3. Develop and implement a system for documenting participant's cash allocation determination and tracking receipt and disbursement of funds and any remaining balances;

4. Perform bookkeeping services for participants;

5. Process forms as required by the Internal Revenue Service (IRS), the New Jersey Department of the Treasury, and/or the New Jersey Department of Labor and Workforce Development, to establish and maintain each program participant as a business entity;

6. Review and process required employment information for workers employed by program participants;

7. Withhold and pay all applicable business taxes for participants;

8. Withhold and pay all applicable employment taxes for workers employed by participants;

9. Review worker timesheets, to assure accuracy and compliance with the CMP;

10. Issue payments to vendors and service providers pursuant to the CMP;

11. Assist participants in obtaining and retaining workers' compensation coverage in accordance with State and Federal law, including prepayment prior to enrollment;

12. Prepare and issue reports as required by the IRS or New Jersey Department of Labor and Workforce Development, and share copies with participants (and representatives, as appropriate); and

13. Function as a payroll agent for workers employed by program participants, and perform the following tasks that include, but are not limited to:
i. Issuing paychecks to employees hired by consumers;

ii. Processing unemployment, New Jersey State Temporary Disability, and Family Medical Leave Act (FMLA) claims; and

iii. Issuing employment and wage verification letters.

(c) In the event an applicant withdraws from enrollment in the program, following the payment of workers' compensation insurance pursuant to (b)11 above, the VF/EA may take action, to obtain reimbursement for expenses incurred in accordance with N.J.A.C. 10:142-2.2(d)1 and 2.

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