New Hampshire Code of Administrative Rules
Pos - Postsecondary Education Commission
Chapter Pos 1100 - LICENSING OF PRIVATE POSTSECONDARY CAREER SCHOOLS
Part Pos 1103 - REQUIREMENTS OF LICENSURE
Section Pos 1103.07 - Accompanying Documents

Universal Citation: NH Admin Rules Pos 1103.07

Current through Register No. 52, December 26, 2024

In addition to the application, the school shall submit the following:

(a) A copy of the school catalogue or bulletin in published form certified as true and correct in content and policy by an authorized official of the school, including the following:

(1) An identifying date, such as volume and date of publication;

(2) Names of the school and its governing body, officials, and full-time faculty;

(3) The school's mission statement;

(4) A calendar of the school showing:
a.Legal holidays;

b.Beginning and ending date of each quarter, term or semester; and

c.Other important dates;

(5) The school's policy and regulations relative to class attendance;

(6) The school's policy and regulations on enrollment with respect to enrollment dates and specific entrance requirements for each course;

(7) The school's policy and regulations relative to standards of progress required of the student by the school to include, but not be limited to:
a.Grading system;

b.Minimum satisfactory grades;

c.Reentry procedures/criteria for students dismissed for unsatisfactory progress;

d.Probationary period, if any; and

e.Records maintained by the school and furnished to the student;

(8) The school's policy and regulations relating to student conduct and conditions for dismissal for unsatisfactory conduct;

(9) A detailed schedule for all fees and charges to include, but not be limited to:
a.Tuition;

b.Books;

c.Supplies;

d.Tools;

e.Student activities;

f.Laboratory fees;

g.Service charges;

h.Rentals; and

i.Deposits;

(10) A general description of the available space, facilities, and equipment;

(11) A course description for each course offered;

(12) The policy and regulations of the school relative to granting credit for previous education and training;

(13) The school's refund policy; and

(14) Graduation requirements;

(b) A complete detail of ownership, including the names and addresses of the following individuals:

(1) Individuals owning the school;

(2) Members of a partnership operating the school;

(3) Officers of a corporation operating the school;

(4) Shareholders holding 25% or more of the shares of a corporation operating the school; and

(5) Members of the board of trustees and board of directors of the school;

(c) If the proposed school is a subsidiary of an existing school or corporation, an audited certified financial statement of the parent school or corporation;

(d) A description of job placement program for graduates, which may include:

(1) A description of the job opportunities available to persons who complete the proposed program; and

(2) Evidence of state-specific market demand in the form of either a statistical government job assessment survey or an independent statistical survey, which demonstrates state-specific market demand;

(e) A detailed description of the facilities and equipment, which shall support each program for which licensure is sought;

(f) A school floor plan showing:

(1) Doors;

(2) Windows;

(3) Hallways;

(4) Any fixed seating;

(5) Offices;

(6) Rest rooms;

(7) Exits;

(8) Storage space; and

(9) The size of each room and seating capacity for each classroom;

(g) Description of lighting, heating, and cooling used for the occupied space;

(h) Photocopies of inspection reports, which show that the building is safe and sanitary, and meets all local city, county, municipal, state, and federal regulations such as fire codes, building, and sanitation codes, or if inspection reports are not available, then a signed statement from the appropriate inspection agency in lieu of the report;

(i) If the building is not owned by the school, a photocopy of the lease held by the school for the space occupied;

(j) A standard written enrollment agreement or contract between the school and each student that shall:

(1) Conform to all requirements of federal and state law; and

(2) Include, but not be limited to:
a.The title, which identifies the document as a contract or agreement;

b.The school, which includes the name and address of the school to be attended;

c.The course or program, using the title as identified in the school catalog;

d.The time required, which is the number of clock hours and number of weeks or months normally required for completion as stated in school catalog. In the case of an alternative delivery program, the number of lessons required for completion as stated in school catalog;

e.The certificate or diploma, which is the type of document to be received by student upon successful completion of the course or program;

f.The total program costs; which includes the cost of tuition, books and supplies, and other costs;

g.The method and terms of payments that shall comply with the Federal Truth In Lending Act and state retail installment requirements (RSAs 358 and 361-B). In the case of an alternative delivery program, shall comply, at the minimum, with the Federal Truth In Lending Act requirements where the student is not a resident of the state of New Hampshire;

h.The scheduled class starting and ending dates. In the case of alternative delivery programs, the scheduled class starting and ending dates may be done through an addendum so long as such addendum is incorporated and attached as part of the enrollment agreement;

i.The class schedule, which includes all day, morning, afternoon, evening or other time of class attendance. In the case of alternative delivery programs, the schedule of when lessons are to be completed and submitted shall be stated;

j.The grounds for termination by the school prior to completion, such as insufficient academic progress, nonpayment, failure to comply with published school rules and regulations;

k.The grounds for cancellation or termination by the student, that is how to cancel or voluntarily terminate;

l.The refund policy, which includes details of how the school's tuition and other fees refunded are computed prior to completion of the program or course;

m.A description of employment assistance, which shall include an employment guarantee disclaimer;

n.Acknowledgments that the student has read and received a completed copy of the enrollment agreement and such other documents as appended thereto. In the case of alternative delivery programs, an enrollment agreement shall not be deemed completed until the authorized school official has signed the student submitted enrollment agreement and has sent to the student a copy of the enrollment agreement duly signed by both the student and the school official;

o.The notice required by Pos 1106.01 that is the statement "Any buyer may cancel this transaction any time prior to midnight of the third business day after the date of this transaction" shall be part of the enrollment agreement in accordance with RSA 361-B; and

p.The date and signature of student and acceptance date and signature of the appropriate school official authorized to sign enrollment agreement;

(k) For each individual employed by the school as an instructor, the school shall submit a form PEC 1100-04 providing the following:

(1) Name, date of birth and place of birth;

(2) If not a citizen of the United States a photocopy of the Alien Registration Receipt Card, INS form I-151 or I-551, issued by the U.S. Department of Immigration, required for full-time employment in the United States;

(3) Present mailing address;

(4) Permanent address;

(5) Name, dates and location of schools attended;

(6) Date(s) of graduation;

(7) Diplomas, degrees, and certifications earned;

(8) Teaching and work experience;

(9) Terms of employment;

(10) Business and professional references;

(11) Signature of the administrator; and

(12) Attached resumes, licenses, certificates, diplomas, and degrees, as appropriate; and

(l) A copy of the school's enrollment agreement shall be filed with the application.

(See Revision Note at chapter heading for Pos 1100) #6398, eff 12-16-96 (formerly Pos 1402.07); ss by #8221, eff 12-16-04 (formerly Pos 1102.07 )

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