New Hampshire Code of Administrative Rules
He - Department of Health and Human Services
Subtitle He-P - Former Division of Public Health Services
Chapter He-P 800 - RESIDENTIAL CARE AND HEALTH FACILITY RULES
Part He-P 807 - RULES FOR RESIDENTIAL TREATMENT AND REHABILITATION FACILITIES
Section He-P 807.25 - Emergency Preparedness

Universal Citation: NH Admin Rules He-P 807.25

Current through Register No. 40, October 3, 2024

(a) Each facility shall have an emergency management committee, of which the facility administrator must be a member.

(b) The emergency management committee shall have the authority for developing, implementing, exercising, and evaluating an emergency management program.

(c) The emergency management committee shall include other individuals who have knowledge of the facility and the capability to identify resources from key functional areas within the facility and shall solicit applicable external representation including but not limited to:

(1) Elected state and local officials;

(2) Police, fire, civil defense, and public health professionals;

(3) Environment, transportation, and hospital officials;

(4) Facility representatives; and

(5) Representatives from community groups and the media.

(d) An emergency management program shall include, at a minimum, the following elements:

(1) The emergency management plan as described in (e) and (f) below;

(2) The roles and responsibilities of the committee members;

(3) A description of how the plan is implemented, exercised, and maintained; and

(4) Accommodation for emergency food and water supplies.

(e) The emergency management committee shall develop and institute a written emergency preparedness plan (plan) to respond to a disaster or an emergency.

(f) The plan in (e) above shall:

(1) Include site-specific plans for the protection of all persons on-site in the event of fire, natural disaster, severe weather or human-caused emergency such as missing residents and bomb threats;

(2) Be approved by the local emergency management director and reviewed and approved, as

appropriate, by the local fire department;

(3) Be available to all personnel;

(4) Be based on realistic conceptual events;

(5) Be modeled on the ICS in coordination with local emergency response agencies;

(6) Provide that all personnel designated or involved in the emergency operations plan of the facility shall be supplied with a means of identification, such as vests, baseball caps, or hard hats, which shall be worn at all times in a visible location during the emergency;

(7) Develop and implement a strategy to prevent an incident that threatens life, property, and the environment of the facility;

(8) Develop and implement a mitigation strategy that includes measures to be taken to limit or control the consequences, extent, or severity of an incident that cannot be prevented;

(9) Develop and implement a protection strategy to protect life, property, and the environment from human caused incidents and events and from natural disasters;

(10) For (7) -(9) above, incorporate the findings of a hazard vulnerability assessment including the results of an analysis of impact, program constraints, operational experience, and cost-benefit analysis to provide strategies that can realistically be implemented without requiring undue expenses to the facility;

(11) Conduct a facility-wide inventory and review, to include the property that the facility is located on, to determine the status of hazards that may be incorporated into the prevention,protection, and mitigation strategies, and to determine the outcome of prior strategies at least annually;

(12) Include the facility's response to both short-term and long-term interruptions in the availability of utility service in the disaster or emergency, including establishing contingency plans for continuity of essential building systems or evacuation to include the following, as applicable:

a. Electricity;

b. Potable water;

c. Non-potable water;

d. Heating, ventilation, and air conditioning (HVAC);

e. Fire protection systems;

f. Fuel required for building operations to include fuel loss, fuel spill, and fuel exposure that creates a hazardous incident;

g. Fuel for essential transportation to include fuel loss, fuel spill, and fuel exposure that creates a hazardous incident;

h. Medical gas and vacuum systems, if applicable;

i. Communications systems; and

j. Essential services, such as kitchen and laundry services;

(13) Include a plan for alerting and managing staff in a disaster, and accessing CISM, if necessary;

(14) Include the management of residents, particularly with respect to physical and clinical issues, to include:

a. Relocation of residents, with their medical record, including the medicine administration records, if time permits;

b. Access, as appropriate, to critical materials such as pharmaceuticals, medical supplies, food supplies, linen supplies, and industrial and potable water; and

c. How to provide security during the disaster;

(15) Identify a designated media spokesperson to issue news releases and an area where the media can be assembled, where they will not interfere with the operations of the facility;

(16) Reflect measures needed to restore operational capability with consideration of fiscal aspects because of restoration costs and possible cash flow losses associated with the disruption;

(17) Include an educational, competency-based program for the staff, to provide an overview of the components of the emergency management program and concepts of the ICS and the staff's specific duties and responsibilities; and

(18) If the facility is located within 10 miles of a nuclear power plant and is part of the NewHampshire Radiological Emergency Response Plan (RERP), include the required elements of the RERP.

(g) The facility shall conduct and document, with a detailed log including personnel signatures, 2 drills a year, at least one of which shall rehearse mass casualty response for the facility with emergency services, disaster receiving stations, or both, as follows:

(1) Drills shall be monitored by at least one designated evaluator who has knowledge of the facility's plan and who is not otherwise involved in the drill;

(2) Drills shall evaluate program plans, procedures, training, and capabilities toidentify opportunities for improvement;

(3) The facility shall conduct a debriefing session not more than 72 hours after the conclusion of the drill. The debriefing shall include all key individuals, including observers, administration, clinical staff, and appropriate support staff; and

(4) Exercises and actual events shall be critiqued to identify areas for improvement. The critique shall identify deficiencies and opportunities for improvement based upon monitoring activities and observations during the exercise. Opportunities for improvement identified in critiques shall be incorporated in the facility's improvement plan.

(h) For the purposes of emergency preparedness, each licensee shall have in writing, a plan for the management of emergency food, water, and other supplies, which shall include:

(1) Assumptions for calculations of food and water supplies, for maximum number of staff and residents, water source of supply, either tap or commercial, and expiration in months, tracking of supplies, rotation of products, and contracts and memorandums of understanding with food and water suppliers such as;

(a) Enough refrigerated, perishable foods for a 3-day period;

(b) Enough non-perishable foods for a 7-day period; and

(2) Designated storage location(s); and

(3) Non-food and water, back-up supplies including but not limited to medical, office, and other supplies necessary to continue operation of the facility and provide necessary care and oversight of residents during the emergency.

#9873-A, eff 2-24-11

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