Current through Register No. 40, October 3, 2024
(a) Each area
agency shall develop an agreement with FCESS programs and the family support
council within the region to detail their mutual responsibilities in supporting
families who are participating in FCESS.
(b) The agreement in (a) above shall:
(1) Describe the process of referral,
eligibility determination, and initiation of supports and services in the area
agency system;
(2) Provide for
streamlined mechanisms to enable families to easily access family support
services from the area agency pursuant to He-M 519;
(3) Provide for ongoing contacts between
staff of the area agency and the FCESS program to ensure open communication and
effective collaboration; and
(4)
Provide for procedures to address issues of common concern in the
region.
(c) The area
agency shall develop a written agreement with the LEA that describes:
(1) Practices that will enable FCESS and LEA
personnel to collaborate effectively;
(2) When and how information will be shared,
including a statement of confidentiality;
(3) A process to facilitate involvement of
families, FCESS staff, and LEA staff in transition conference planning
activities and meetings; and
(4)
Transition activities that will take place such as home and program visits,
observations, and evaluations.
(d) Each area agency, in cooperation with its
family support council and FCESS programs, shall document evidence of
coordination with other local agencies that serve children and their families,
such as:
(1) The regional offices of the New
Hampshire division of public health services;
(2) Local education agencies;
(3) Visiting nurse associations;
(4) Local hospitals and medical
clinics;
(5) Child care
providers;
(6) Family resource
centers; and
(7) DCYF.
(e) Documentation pursuant to (d)
above shall include agreements, minutes of meetings, or memoranda that
demonstrate efforts to maximize the use of community resources and prevent
duplication of services for families.
(f) Each area agency, in cooperation with the
FCESS program, shall document evidence of outreach to local agencies and
providers serving children and their families to identify children who might be
eligible for FCESS.
(g) Area
agencies and FCESS programs shall comply with applicable state and federal
rules and regulations.
(h) FCESS
programs shall annually conduct and document quality assurance activities,
including, at a minimum:
(1) Constituent
surveys;
(2) Record
reviews;
(3) Performance data
measurements;
(4) Participation in
lead agency monitoring; and
(5)
Development and implementation of a corrective action plan if appropriate based
on (1)-(4) above.
(i)
Area agencies and FCESS programs shall enter the information identified below
into the lead agency's statewide data system based on the following schedule:
(1) Immediately upon referral of a child, the
following information:
a. The child's
name;
b. The child's date of
birth;
c. The child's
gender;
d. Date of referral;
and
e. Referral source;
(2) Once contact with the family
is established the following information shall be entered:
a. Parent or guardian contact
information;
b. The child's race
and ethnicity;
c. Primary
language;
d. Date of
intake;
e. Diagnosis and reason for
referral;
f. Insurance status, as
one of the following types:
1.
Public;
2. Private;
3. Both public and private; or
4. None; and
g. FCESS program name;
(3) Upon eligibility determination:
a. Eligibility status; and
b. Eligibility category;
(4) Following preparation of the IFSP:
a. The date of parent or guardian
consent;
b. IFSP services to be
provided;
c. The delivery method of
the services to be provided;
d. The
frequency of the services to be provided;
e. The length, in minutes, of the services to
be provided;
f. The
provider;
g. The environment,
including a justification statement if the environment is not a natural
environment as defined in
He-M
510.02(ad);
h. The projected start date of the services
to be provided;
i. Circumstances
regarding non-timely services;
j.
Actual 6 month review date; and
k.
Transition plan activities;
(4) On a monthly basis:
a. Updated insurance status;
b. Services, including evaluations, that have
been provided; and
c. The child's
updated diagnosis or eligibility status;
(5) Within 30 calendar days of the child
exiting the program:
a. Child outcome data
required by 34 CFR
303.702; and
b. The reason for exiting and date of exit;
and
(6) As they occur,
notifications as required by
He-M
510.09 (f), (g), and (k).
(j) Each FCESS program shall have
a designated program director who shall be responsible for the overall
administration of the supports and services and personnel training and
supervision. The director may be involved in the provision of direct supports
and services.
(k) FCESS programs
shall offer and provide a full array of FCESS to families throughout the
calendar year.
(l) FCESS programs
shall coordinate personnel schedules so that staff have opportunities to share
information and strategies across disciplines on a regular basis.
(m) The area agency shall initiate a referral
for a surrogate parent to the NH lead agency in accordance with
He-M
510.18 when:
(1) No
parent can be identified;
(2) A
child is under legal guardianship of the division for children, youth and
families; or
(3) A court has issued
a written order for a surrogate parent.
(See Revision Note at part heading for He-M 510) #5745,
eff 12-1-93, EXPIRED: 12-1-99
New. #7234, eff 4-22-00; ss by
#9135, INTERIM, eff 4-22-08, EXPIRED 10-19-08
New. #9594, eff 11-11-09; ss by
#10325, eff 4-26-13 (from
He-M
510.11)
