New Hampshire Code of Administrative Rules
He - Department of Health and Human Services
Subtitle He-M - Former Division of Mental Health and Developmental Services
Chapter He-M 1000 - HOUSING
Part He-M 1002 - CERTIFICATION STANDARDS FOR BEHAVIORAL HEALTH COMMUNITY RESIDENCES
Section He-M 1002.10 - Renewal Certification Process

Universal Citation: NH Admin Rules He-M 1002.10

Current through Register No. 40, October 3, 2024

(a) A community residence seeking to renew certification shall apply via an application form obtained from the HFA entitled "Request for Certification of Community Residence and/or Individual Day Provider" incorporated by reference in He-M 1002.19.

(b) Community residences applying for renewal certification shall submit the completed application in (a) above 60 days prior to the expiration of the certificate.

(d) The community residence shall submit with the following:

(1) A copy of any request for renewal of an existing waiver previously granted by the department, in accordance with He-M 1002.18, if applicable;

(2) A statement identifying any exception or variance applied for or granted by the state fire marshal in accordance with the state fire code, Saf-C 6000, including the National Fire Protection Association (NFPA) 101 as adopted by the commissioner of the department of safety; and

(3) A new, signed approval from the local fire official if renovations were completed since the last submission of a life safety code inspection that:

a. Required a building permit pursuant to local building codes; or

b. Have altered any means of egress.

(e) A community residence's request for certification renewal shall be approved if:

(1) The information required by (a) above is received by the department prior to the expiration of the current certificate; and

(2) The community residence is found to be in compliance with He-M 1002 as a result of an inspection performed pursuant to He-M 1002.13(a) .

(f) An inspection shall not be conducted if a community residence with fewer than 4 beds:

(1) Has no deficiencies cited, at its previous annual inspection; and

(2) The provider agency has submitted, 60 days prior to the expiration of the current certificate, the following:

a. A completed and signed application for certification;

b. Written indication, signed by the provider agency's executive director, that the provider agency has monitored and will continue to monitor the residence and that the residence remains in full compliance with all applicable rules; and

c. A verification that those administering medications in the residence are currently authorized by the agency nurse-trainer.

(g) A community residence that submits all of the required information pursuant to (f) above shall be recertified for a period of one year from the expiration of its current certification.

(h) A certification issued pursuant to (f) above shall only be granted once in any 2-year period.

(i) If a community residence has been approved in accordance with (f) above, the certificate shall indicate: "renewed without inspection."

(j) The office of legal and regulatory services shall conduct an inspection in accordance with He-M 1002.09(g) prior to recertification of:

(1) A community residence that holds a license pursuant to RSA 151;

(2) A community residence that has increased the number of people receiving residential services since its last inspection; and

(3) A community residence that does not have an annual certificate.

(k) If, at the time the annual inspection is due, a community residence does not have any individuals living in the residence, it may:

(1) Submit a letter notifying the office of legal and regulatory services of its intent to close; or

(2) Submit a written request to the office of legal and regulatory services for certification renewal without an annual inspection.

(l) The written request shall contain the following:

(1) The name of the residence;

(2) The certificate number;

(3) The location of the residence; and

(4) The expiration date of the certificate.

(m) The department shall approve a community residence that meets the requirements in (k) and (l) above, and issues a certificate that states: "renewed without individuals."

(n) If a community residence has been certified as "renewed without individuals," the provider agency shall notify the office of legal and regulatory services in writing, within 7 days of an individual moving into the residence.

(o) An on-site inspection shall be conducted within 90 days of receipt of any notification in (n) above.

#7762, eff 9-26-02; amd by #8210, eff 11-23-04; amd by #9795, INTERIM, eff 9-26-10, EXPIRES: 3-25-11; ss by #9894-A, eff 3-25-11 (from He-M 1002.11)

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