New Hampshire Code of Administrative Rules
He - Department of Health and Human Services
Subtitle He-C - Commissioner, Department of Health and Human Services
Chapter He-C 4000 - CHILD CARE LICENSING RULES
Part He-C 4002 - NH CHILD CARE PROGRAM LICENSING RULES
Section He-C 4002.15 - Notice and Reporting Requirements to the Department and Parents
Universal Citation: NH Admin Rules He-C 4002.15
Current through Register No. 40, October 3, 2024
(a) A licensee or permittee shall notify the unit:
(1) Using the "NH Connections" portal
or in writing prior to changing the name or advertising under a new name,
including any documentation from the secretary of state, if applicable, when he
or she wishes to change the name of the program, so that a revised license
which reflects the name change can be issued;
(2) Using the "NH Connections" portal or in
writing within 2 business days when there is a change in mailing address, email
address, or phone number;
(3) Using
the "NH Connections" portal or in writing within 5 business days when child
care staff, other staff, or household members are no longer working in the
program or part of the household, to include their full name and the date he or
she left the program;
(4) In
writing 5 business days prior to the vacancy when known, or within 5 business
days of the date of the vacancy of the center director, agency administrator,
site coordinator, or site director, pursuant to
He-C
4002.05(f);
(5) Within one business week when the
licensee voluntarily ceases operations, pursuant to
He-C
4002.05(p);
(6) When a licensee ceases operations as a
licensed provider and operates legally licensed exempt, pursuant to
He-C
4002.05(p);
(7) When a licensee temporarily closes for
longer than 30 days, pursuant to
He-C
4002.05(q);
(8) Within 48 hours of a child sustaining a
serious injury, pursuant to
He-C
4002.12(a)(2);
(9) Prior to making any structural changes to
indoor or outdoor child care space that would create a wall, change room
capacity, or egress, or adding new space, pursuant to
He-C
4002.22(c)(1);
(10) Within 24 hours of any changes in indoor
or outdoor space due to an emergency, pursuant to
He-C
4002.22(c)(2);
(11) In writing within 5 business days
regarding changes pursuant to
He-C
4002.02(q) and
He-C
4002.22(c)(3);
(12) No later than the next business day
after calling law enforcement or emergency responders to the program for
incidents or events involving enrolled children;
(13) When there is a motor vehicle accident
involving program staff and children, or when children are involved in a motor
vehicle accident during a program-sponsored trip involving a driver not
employed by the program or licensee;
(14) Within 24 hours of any occurrence of a
missing child or a child who has been put at risk due to lack of supervision;
and
(15) Within 24 hours of the
death of a child, and provide the department a written report detailing the
circumstances that led up to the death within 72 hours.
(b) A licensee, permittee, or his or her designee shall:
(1) As mandated reporters,
report to the division for children, youth, and families at 1-800-894-5533, if
the licensee, permittee, child care staff, or other person involved with a
program suspects that a child is being abused or neglected, in accordance with
RSA
169-C:29; and
(2) Contact the bureau of disease control and
prevention in accordance with
He-C
4002.11(d).
(c) The center director, site director, family child care provider, or designee shall notify a child's parent(s):
(1) Immediately to report any allegation of
abuse or neglect involving their child while in the care and custody of the
licensee;
(2) Immediately to report
that their child was the victim of corporal punishment, rough handling, or
other harsh treatment by child care staff;
(3) Immediately to report that child care
staff failed to supervise their child;
(4) Immediately to report that their child's
health, safety, or well-being was seriously jeopardized due to non-compliance
with He-C 4002 or RSA 170-E;
(5) Immediately to report that their child
sustained a serious injury that required emergency medical treatment or
hospitalization, in accordance with
He-C
4002.12(a)(1);
(6) Immediately if their child sustains a
bump or injury to their head or face that is more than a minor injury such as a
scrape or scratch, resulting in any one of the following:
a. Excessive bruising or swelling;
b. An increase in fussiness or
sleepiness;
c. Dizziness,
clumsiness, or trouble with coordination;
d. Nausea or vomiting;
e. Loss of consciousness;
f. Headache;
g. Speech, vision, or hearing impairment;
or
h. Discharge or blood from the
bump;
(7) Except as
required in (6) above, as soon as possible on the date their child sustains an
injury that is more than a minor scrape or bruise which requires first aid
treatment, medical treatment, or medical consultation;
(8) Immediately in the event of a suspected
allergic reaction or ingestion of or contact with a known allergen, even if a
reaction did not occur;
(9)
Immediately in the event of a medication error, and by the end of the day in
the event of an error in documentation the administration of
medication;
(10) Immediately after
calling the police when the program determines that their child is
missing;
(11) Immediately if their
child dies while under the care of the program;
(12) Upon determining the need to remove
their child from the program due to illness, in accordance with
He-C
4002.11(b);
(13) Within 24 hours, notify all parents via
posting of written notice at the program, email to parents, or private social
media account whenever a communicable disease or condition is identified in the
program;
(14) Whenever the program
deviates from the planned menu as indicated on children's allergy care plans,
as applicable; and
(15) In writing:
a. When the program reduces staff during
naptime in accordance with
He-C
4002.26(v)(5) and (6); and
b. At least 2 days prior to of the use of any
pesticides in accordance with
He-C
4002.23(j).
(d) Child care staff shall provide a written report by the next business day to the parents of the child or children involved to fully inform them of the details of the incident described in (c)(1)-(7) above, including if known:
(1)
The name of who was involved in, and who witnessed the incident, while keeping
the identities of other children confidential;
(2) What occurred prior to and following the
incident;
(3) When and where the
incident occurred; and
(4) Any
action taken, or that will be taken by the program as a result of the
incident.
(e) In addition to the circumstances for notifying emergency services as prescribed in first aid and CPR training, the licensee or permittee shall notify emergency services:
(1) In the event of a missing child,
call the police as soon as it is determined that the child is not on the
premises;
(2) Immediately whenever
staff administer epinephrine (Epi-pen) to a child; and
(3) Immediately when a child dies.
(f) When the unit determines that a child was the victim of abuse, neglect, corporal punishment, or other harsh treatment, a child was physically injured because he or she was not supervised, or any child's health, safety, or well-being was otherwise jeopardized due to a program's non-compliance with licensing rules, the department shall notify the child's parents.
#2664, eff 3-30-84, EXPIRED 3-30-90
New. #4871, eff 7-24-90; ss by #5203, eff 8-16-91; ss by #6558, INTERIM, eff 8-16-97, EXPIRED: 12-14-97
New. #6719, eff 3-25-98; ss by #7294, eff 5-26-00; ss by #9160, INTERIM, eff 5-26-08, EXPIRES: 11-22-08; ss by #9310, eff 11-23-08 (from He-C 4002.17)
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