New Hampshire Code of Administrative Rules
Cor - Commissioner, Department of Corrections
Chapter Cor 400 - CLASSIFICATION
Part Cor 412 - NON-GOVERNMENTAL PERSONNEL ACCESS TO RESIDENT NON-MEDICAL RECORDS
Section Cor 412.02 - Copies of Official Records

(a) Attorneys, excluding the department of justice, insurance companies, employers, or other individuals shall submit a completed and original "Release of Information" form as described in Cor 412.03 signed by the resident along with prepayment for requested copies.

(b) After review of a paper record, a count of the total pages to be copied and the cost of producing said materials shall be determined. The estimated printing costs shall include the per page cost as well as the total cost for reproduction, and shall be sent to the requesting party for pre-payment.

(c) Costs for printed materials shall be determined by the commissioner, or his or her designee and printing costs shall be calculated by considering current market prices associated with producing such documents.

(d) Should the requesting party request an electronic copy, the requesting party shall be charged a flat fee of $10 for records stored in the ECR and the EDSA. This fee shall cover the cost of the medium, mailer, postage, and review of the Release of Information form to determine which parts of the record shall be released. A copy of the bill shall also be sent to Department financial services.

(e) Pursuant to RSA 560:22 and RSA 332-:13I, when there is no estate administration, the surviving spouse or next of kin shall have access to copies of the deceased resident's record upon providing proof of the requestor's identity unless the record indicates that the individual shall not have access to those records. Copying fees shall be applied as stated in (b) and (c) above.

(f) Upon receipt of the appropriate fees, financial services shall notify the office of client records that payment was received. The office of client records shall make and forward the requested copies.