New Hampshire Code of Administrative Rules
Adm - Commissioner, Department of Administrative Services
Chapter Adm 600 - PROCUREMENT AND PROPERTY RULES
Part Adm 613 - FEDERAL SURPLUS PROPERTY PROGRAM
Section Adm 613.04 - Length of Validity of Executed Forms

Universal Citation: NH Admin Rules Adm 613.04

Current through Register No. 12, March 21, 2024

(a) Donees shall retain all federal property records for not less than 3 years, except:

(1) Records involving property subject to restrictions for more than 2 years shall be kept for one year beyond the specified period of restriction; and

(2) Records involving property in compliance status at the end of the period of restriction shall be kept for at least one year after the case is closed.

(b) Executed federal surplus property forms as described in Adm 613.03(b) and the submissions in support of the application described at Adm 613.03(e) through (g) shall be valid either until the information contained thereon is no longer accurate or until the expiration of the period set forth in (c) below, whichever is earlier.

(c) Unless the information provided becomes inaccurate at an earlier date, an executed federal surplus property form as described in Adm 613.03(b) and the submissions in support of the application described at Adm 613.03(e) through (g) shall be valid:

(1) In the case of a public agency, for a period of 3 years from the time of its execution; and

(2) In the case of a nonprofit organization, for whichever of the following occurs earlier:
a. The conclusion of a period of one year from the date of their submission;

b. Expiration of the activity's nonprofit tax-exempt status; or

c. If the nonprofit organization's eligibility is dependent upon receiving appropriations, a license or a certification, expiration or termination of the license, certification or appropriation.

#8310, eff 5-11-05; ss by #10364, eff 7-1-13

The amended version of this section by New Hampshire Register Volume 35, Number 23, eff.5/16/2015 is not yet available.

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