003.01 Whenever there is conveyance of title
or any interest in real property by a deed that must be recorded with the
register of deeds, a Real Estate Transfer Statement, Form 521 must be filed.
The register of deeds will process the Form 521 according to the instructions
of the PTA as set forth in Title 350, Neb. Admin. Code, Chapter 52 and will
immediately forward the Form 521 to the county assessor.
003.02 Once the county assessor receives the
Form 521 from the register of deeds, the property record file will be updated
to reflect new ownership, transfer information, and changes to any other
information contained within the property record file.
003.03 The county assessor will forward the
completed Form 521 to the Division within 45 days after the deed was
recorded.
003.04 The county
assessor will electronically transfer the sale and property characteristic
information to the Division by means of electronic data files or direct entry
of information into the state sales file. The transfer must occur within 45
days following the date the deed was recorded with the register of deeds.
003.04A Any electronic transfer of data files
containing sale and property characteristic information must follow the format
prescribed by the Division.
003.04A(1) The
formatting requirements include the order, structure, file type, and naming
convention of every field and file name.
003.04A(2) Specific formatting requirements
are available at the Division upon request.
003.04A(3) It is the responsibility of the
county assessor to ensure that the specific data format is implemented by any
Computer Assisted Mass Appraisal (CAMA) vendor that is used by the county.
003.04B Information
about the sale of property must contain data from the Form 521 including the:
003.04B(1) County number alphabetically
assigned;
003.04B(2) Date of sale
recorded on the Form 521 unless information obtained suggests possessory
interest passed on a different date;
003.04B(3) Date the deed was
recorded;
003.04B(4) Grantor's and
grantee's name, street address, city, state, zip code, and telephone number if
available;
003.04B(5) Type of
deed;
003.04B(6) Like-kind exchange
purchase under section 1031 of the Internal Revenue Code;
003.04B(7) Address of property;
003.04B(8) Legal description of
property;
003.04B(9) Total purchase
price including any liabilities assumed;
003.04B(10) Non-real property amount included
in purchase;
003.04B(11) Adjusted
purchase price for real estate;
003.04B(12) Documentary stamp tax amount or
exemption code number, if exempt; and
003.04B(13) Recording data, including date,
book, and page number.
003.04C Information about the property that
sold and its characteristics must include the:
003.04C(1) Assessor location;
003.04C(2) Assessed value of land,
improvements, and total assessed value on date of sale;
003.04C(3) County assessor
comments;
003.04C(4) County
assessor adjustment to sale price;
003.04C(5) Location identification, also
referred to as parcel identification;
003.04C(6) Local system or school district
code as prescribed by the Division;
003.04C(7) Parcel number(s), geocode,
township, range, section, quarter, subdivision, area, and block;
003.04C(8) Property classification code,
including property type, zoning, location, city, status, and parcel
size;
003.04C(9) Sale usability
code determination of the county assessor; and
003.04C(10) Date of last inspection recorded
on the property record card.
003.04D Sales of agricultural or
horticultural land must include the:
003.04D(1) Agricultural land capability
grouping total acres;
003.04D(2)
Assessed value and acres of non-agricultural land and improvements including
but not limited to home site, farm site,
003.04D(3) Assessed value for dwellings and
outbuildings;
003.04D(4) Other
agricultural land acres such as shelterbelt, accretion, waste, roads, and
other;
003.04D(5) Non-agricultural
land other acres and value not included in any other category;
003.04D(6) Total agricultural land acres and
value;
003.04D(7) Total
non-agricultural land in acres and value;
003.04D(8) Total recreation in acres and
value; and
003.04D(9) Total wetland
in acres and value.
003.04E Sales of residential parcels must
include the:
003.04E(1) Number of
improvements;
003.04E(2) Quality of
construction, and the condition of the property;
003.04E(3) Square footage of primary
structure; and
003.04E(4) Year
built, building cost new, and style of residence (single family, townhouse, or
duplex).
003.04F Sales
of commercial parcels must include the:
003.04F(1) Square footage of primary
structure, condition of property, construction class type, date of
construction, building cost new, and cost rank of construction
quality;
003.04F(2) Occupancy
code(s); and
003.04F(3) Number of
improvements.
003.04G
When the need arises to update or change the data that is collected for the
sales file the PTA may issue a Directive.
003.05 Upon electronic receipt of the sale
and property characteristic data, the Division will import the data into the
state sales file. The Division will ensure complete filings by periodically
comparing the Forms 521 received from the county to those included in the state
sales file.
003.06 The county
assessor will maintain current characteristic information on all sales in the
state sales file and update any changes as they are discovered.
003.07 The Division may include additional
codes or narrative comments to individual sales to aid in identification or
analysis, such as valuation grouping codes, or comments to identify unique
properties.
003.08 The county
assessor may request a deviation from specific requirement of the electronic
submission of sales information. The request must be in writing to the PTA,
state the reasons for the deviation and be filed before a submission is sent.
The PTA will grant or deny the request for deviation in writing stating the
reasons for the action.
Neb. Rev. Stat. §§
77-702,
77-1327,
77-1371,
77-1377,
77-5027,
and
79-1016.
