All jail facilities shall establish a clear and concise
disciplinary procedure governing inmate conduct.
003.01 General Provisions
In every disciplinary action taken in any jail facility, the
following principles shall be applicable:
003.01A Disciplinary action shall be used to
regulate the inmate's behavior within acceptable limits. Each disciplinary
sanction imposed shall be proportionate to the seriousness of the inmate's
misconduct.
003.01B The behavior of
the inmates shall be controlled in a completely impartial and consistent
manner;
003.01C Records of all
disciplinary actions taken shall be kept;
003.01D The commission, or suspected
commission, of an offense in violation of existing state or federal statute by
an inmate or inmates shall be referred to the proper law enforcement agency,
along with all pertinent evidence; and
003.01E Inmates charged with major rule
infractions may be held in administrative segregation or cell restriction prior
to a hearing to ensure the safety of staff, inmates or the facility. The status
of inmates held in pre-hearing segregation shall be reviewed by the facility
administrator or a designated facility employee(s) within twenty-four (24)
hours. Pre-hearing segregation shall not exceed ninety-six (96) hours excluding
weekends and holidays.
003.02 Disciplinary Process
In all jail facilities, any disciplinary action taken
against an inmate for a violation of the jail facility's rules shall be in
accordance with the following provisions:
003.02A Minor matters of discipline, where no
threat to life, security, or property exists may be handled informally by a
designated facility employee(s). The facility administrator or his/her designee
shall review reports and approve any sanctions applied for minor
misconduct.
003.02B For minor
violations, inmates are subject to:
003.02B1
Reprimands,
003.02B2 Temporary loss
of one or more privileges,
003.02B3
Restriction to a cell for up to ninety-six (96) hours, or
003.02B4 Extra cleaning duties or work
assignments for sentenced inmates.
003.03 Major Matters of Discipline
When an accused inmate could be subject to disciplinary
sanctions exceeding those listed in paragraph
003.02A of this
Chapter, the following provisions shall apply:
003.03A The alleged violation shall be
reported in writing on the prescribed form to the facility administrator by the
facility employee witnessing the incident or responsible for determining the
relevant facts.
003.03B
Disciplinary reports prepared by staff members shall include but are not
limited to:
003.03B1 Specific rules allegedly
violated;
003.03B2 A formal
statement of charges;
003.03B3 Any
unusual inmate behavior;
003.03B4
Any staff witnesses;
003.03B5 An
explanation of the event that should include who was involved, what transpired,
and the time and location of occurrence;
003.03B6 Any physical evidence and its
disposition;
003.03B7 Any immediate
action taken, including the use of force; and
003.03B8 Reporting staff member's signature,
date and time of report.
003.03C A written statement of the charges
shall be delivered to the inmate at least twenty-four (24) hours before any
hearing is held unless the inmate signs a waiver to have the hearing sooner.
The facility administrator may designate a facility employee, an impartial
person, or panel to conduct a disciplinary hearing if he/she chooses not to do
so. If the charges are sustained, the facility administrator, designated
person, or panel, shall impose a sanction appropriate for the
offense.
003.03D The accused inmate
shall have an opportunity to appear before and address the disciplinary person
or panel conducting the hearing unless he/she voluntarily waives in writing the
right to attend or the inmate's behavior justifies exclusion from the hearing.
The accused inmate may be excluded during the testimony of a witness whose
testimony must be given in confidence. Reasons for the accused inmate's absence
or exclusion must be documented.
003.03E The disciplinary person or panel
conducting the hearing may summon to testify any witnesses with relevant
information of the incident. The accused inmate shall be allowed to call
witnesses with relevant knowledge and present relevant documentary evidence in
their own defense when permitting to do so will not be unduly hazardous to
institutional safety or correctional goals. The disciplinary person or panel
shall state its reasons in writing for refusing to hear a witness.
003.03F The accused inmate shall have an
adequate opportunity to prepare a defense and, if requested, may be provided
with a staff member or agency representative to assist him/her at a
disciplinary hearing. A representative shall be appointed when it is apparent
that an inmate is not capable of collecting and presenting evidence effectively
on his or her own behalf.
003.03G
If the charges are sustained, the person or panel conducting the disciplinary
hearing must base such findings upon information obtained through the hearing
process, including staff reports, inmate's statements, and evidence derived
from witnesses and documents. The person or panel shall make a written
statement of fact findings setting forth the evidence relied upon and the
reasons for the disciplinary sanctions imposed. The accused inmate shall be
given a copy of the written statement which shall include the basis for the
decision and the disciplinary sanction, if any, to be imposed.
003.03H The facility administrator or
designee shall provide for review of all disciplinary hearings and dispositions
to assure conformity with policy and regulations.
003.04 Inmates found guilty of a major
violation of the jail facility's rules may be subject to one (1) or more of the
following sanctions:
003.04A
Reprimand,
003.04B Temporary or
permanent loss of one (1) or more privileges,
003.04C Restriction to his or her
cell,
003.04D Confinement to
disciplinary segregation,
003.04E
Restitution for wanton or willful destruction to facility property from any
funds to his/her credit,
003.04F
Reduction of good time credit, or
003.04G Extra cleaning duties or work
assignments for sentenced inmates.