Nebraska Administrative Code
Topic - HEALTH AND HUMAN SERVICES SYSTEM
Title 481 - COMMUNITY SERVICES BLOCK GRANT PROGRAM
Chapter 1 - PROGRAM REQUIREMENTS
Section 481-1-004 - ADMINISTRATIVE REQUIREMENTS
Current through September 17, 2024
The Community Services Block Grant Program is administered in accordance with the federal statutes and regulations governing the program and the Department's approved state plan. Eligible entities seeking to participate and receive funding, must complete and submit a Community Action Plan for evaluation and approval by the Department.
004.01 SELECTION AND COMPOSITION OF BOARD OF DIRECTORS.The eligible entity must ensure that a process is in place for the selection of members of the board in accordance with the Community Services Block Grant Act.
004.02. ASSURANCES Eligible entities must comply with all requirements as described in Section 676(b) of the Community Services Block Grant Act.
004.03. NEEDS ASSESSMENT. Eligible entities must conduct needs assessments periodically and must, incorporate data from these sources:
004.04 RESULTS ORIENTED MANAGEMENT AND ACCOUNTABILITY (ROMA REPORTS. Results Oriented Management and Accountability (ROMA) reports must be submitted to the Department as specified in the written agreement with each eligible entity.
004.05. PERSONNEL POLICIES. All eligible entities must maintain written personnel policies that address all state and federal requirements.
004.06. FUND ALLOCATION. No less than 90 percent of the Community Service Block Grant funds made available to the Department must be used by the Department to make grants to the eligible entities. The fund allocation plan will be reviewed every ten years using poverty information taken from the United States Census. On an annual basis, the Department will notify eligible entities of the allocation breakout by entity upon receiving information from the Office of Community Services on the amount of the state's allocation. The Department will use up to five percent of the remainder for administration purposes and the remainder for discretionary purposes. The discretionary funds will be used according to the Community Services Block Grant Act and carried out according to written agreement with the United States Health and Human Services.
004.07. REPORTING REQUIREMENTS. Financial and program reports must be submitted according to the written agreements with each eligible entity.
004.08. SELF-EVALUATION REQUIREMENTS. Eligible entities must regularly evaluate the effectiveness and impact of their operations through peer reviews and other means, and report findings to the Department.
004.09. REVIEW REQUIREMENTS. Eligible entities must cooperate with the Department when the Department conducts an onsite review of their agency. These will occur at least every three years and may or may not be conducted simultaneously with a peer review. Other reviews as appropriate may be conducted, including reviews of entities with programs that. have had federal, state, or local grants, other than assistance provided under this program, terminated for cause.
004.10. AUDIT REQUIREMENTS. Eligible entities must comply with the federal audit guidelines, including 45 Code of Federal Regulations (C.F.R.) Part 75.
004.11. RELATIONSHIPS WITH LOCAL OFFICIALS. Eligible entities are encouraged to maintain close working relationships with all elected officials in their service areas. Annually, eligible entities must inform the county boards in their service areas as to the programs and activities to be carried out.
004.12. ELIGIBLE ENTITY'S GRIEVANCE PROCESS. An eligible entity may file a grievance following any decision by the Department to reduce or withhold funding. The eligible entity's grievance on the Department's decision must be filed within 30 days following the date the Department provides a written notice of disciplinary action, sanction, or warning. The grievance must be in writing and be filed with the Department.
