Current through September 17, 2024
010.01
INITIAL INDIVIDUALIZED FAMILY SERVICE PLAN MEETING.
For each infant or toddler with a disability, a meeting must be held to develop
the initial Individualized Family Service Plan (IFSP) by a multidisciplinary
team, which includes the parent and services coordinator, within the regulatory
required timelines.
010.02
PERIODIC REVIEW. A review of the Individualized Family
Service Plan (IFSP) must be conducted every six months or more frequently if
warranted or requested by the family to determine the degree to which results
or outcomes are being achieved, and whether modification or revision of
services, results, or outcomes are necessary.
010.02(A)
MEETING.
This review may be carried out by a meeting or by another means acceptable to
the family and other participants.
010.02(B)
INITIATION. All reviews are initiated by the services
coordinator, but can be requested by any team member.
010.03
ANNUAL INDIVIDUALIZED
FAMILY SERVICE PLAN MEETING. A meeting chaired by the services
coordinator or the family must be conducted on at least an annual basis to
evaluate and revise, as appropriate, the Individualized Family Service Plan
(IFSP). The results of any current evaluations and other information available
from the assessments of the child and family must be used in determining the
early intervention services that are needed and will be provided.
010.04
ANNUAL MEETING TEAM
MEMBERS. Initial and annual Individualized Family Service Plan
(IFSP) meeting team members must include:
(A)
Family and family members, as requested by parent(s);
(B) Advocate or person outside of family, as
requested by parent;
(C) Services
coordinator;
(D) As appropriate,
person(s) who will be providing early intervention services to the child or
family;
(E) Person(s) directly
involved in conducting evaluations and assessments: If this person(s) is unable
to attend a meeting, arrangements must be made for the person's involvement
through other means, including one of the following;
(i) Participating in a telephone conference
call;
(ii) Having a knowledgeable
authorized representative attend the meeting; or
(iii) Making pertinent records available at
the meeting; and
(F) A
representative of the school district or approved cooperative who has the
authority to commit resources.
010.05
PERIODIC REVIEW TEAM
MEMBERS. Periodic review team members must include:
(A) Family and family members, as requested
by parent(s);
(B) Advocate or
person outside of family, as requested by parent;
(C) Services coordinator;
(D) As appropriate, persons directly involved
in conducting any additional evaluations or assessments, and service provision
for the child; and
(E) If changes
in special education or related services are proposed, a school district
representative who has the authority to commit district resources.
010.06
INDIVIDUALIZED
FAMILY SERVICE PLAN TEAM MEETING AND PERIODIC REVIEW. For each
initial and annual Individualized Family Service Plan (IFSP) team meeting and
periodic review, the services coordinator must:
(A) Arrange, conduct, and chair the
Individualized Family Service Plan (IFSP) meeting with the family in a setting
and at a time convenient for the family;
(B) Provide written notice to all team
members a reasonable time before the meeting. Written notice must be provided
in the native language of the parent or other mode of communication used by the
parent, unless it is clearly not feasible to do so;
(C) Ensure the meeting is conducted in the
native language, or primary mode of communication, of the family;
(D) Draft the Individualized Family Service
Plan (IFSP) document, which must contain the following elements;
(i) Information about the child's present
levels of physical development; cognitive development; communication
development; social and emotional development; and adaptive development based
upon the information from the child's evaluation and assessments;
(ii) With the family's agreement, the
Individualized Family Service Plan (IFSP) must include a statement of the
family's priorities, concerns, and resources related to enhancing the
development of the child as identified through the voluntary assessment of the
family;
(iii) The measurable
results or outcomes expected to be achieved for the child and family, including
the criteria, procedures and timelines used to determine progress toward
achieving the results or outcomes;
(iv) Specific early intervention services to
achieve the desired results or outcomes of the child and family including;
(1) Frequency;
(2) Length of time the service is provided
during each session of that service;
(3) Intensity or the number of days or
sessions the service is provided, and whether the service is provided on an
individual or group basis;
(4)
Method of delivery;
(5) The natural
environments in which early intervention services will be provided;
(6) Justification of the extent, if any, to
which the services will not be provided in a natural environment. The
justification must be made by the Individualized Family Service Plan (IFSP)
team and only when early intervention services cannot be achieved
satisfactorily in a natural environment, and is based on the child's outcomes
that are identified by the Individualized Family Service Plan (IFSP)
team;
(7) Location where a service
will be provided;
(8) Payment
arrangements, if any;
(9) Projected
dates for beginning of services; and
(10) Anticipated duration of those services
(projecting when a given service will no longer be provided, such as when the
child is expected to achieve the results or outcomes of his or her
Individualized Family Service Plan [IFSP]);
(v) For children who are three years of age,
the Individualized Family Service Plan (IFSP) must include an educational
component that promotes school readiness and incorporates pre-literacy,
language, and numeracy skills;
(vi) To the extent appropriate, the
Individualized Family Service Plan (IFSP) must include medical and other
services that the child and the child's family may need or is receiving through
other sources, but that are not required to be provided nor funded through
early intervention. If those services are not currently being provided, include
a description of the steps the services coordinator or family may take to
assist the child and family in securing those other services. Identifying these
services in the Individualized Family Service Plan (IFSP) does not impose an
obligation to any specific agency to provide the services free of
charge;
(vii) The name of the
services coordinator who will be responsible for implementing the
Individualized Family Service Plan (IFSP), including transition services, and
coordinating with other agencies and persons; and
(viii) The Individualized Family Service Plan
(IFSP) must include the steps and services to be taken to support the
transition of the child to preschool or other services as required in this
chapter;
(E) Fully
explain the contents of the Individualized Family Service Plan (IFSP) to the
parent(s). The Individualized Family Service Plan (IFSP) provides for the
written consent of the parent to provide services to the child and family. If
the parent(s) does not provide consent with respect to a particular early
intervention service or withdraws consent after first providing it, that
service may not be provided. Although the parent may accept or reject any part
of the early intervention services offered, the child will not receive services
until the parent(s) have signed the Individualized Family Service Plan (IFSP).
The early intervention services to which parental consent is obtained must be
provided as soon as possible, but no later than 30 days from date of parental
consent; and
(F) Distribute a
written copy of the Individualized Family Service Plan (IFSP) to each person
attending within seven calendar days of the meeting. Parent(s) must give
specific consent for distribution of the Individualized Family Service Plan
(IFSP) document to any individuals or agencies not on the Individualized Family
Service Plan (IFSP) team. A written copy of the family assessment must also be
distributed to the parent within seven calendar days of the Individualized
Family Service Plan (IFSP) meeting.
010.07
IMPLEMENTATION
PROCEDURES. Individualized Family Service Plan (IFSP)
Implementation procedures conducted by the services coordinator must include:
(A) Assisting the child and family to gain
access to, and coordinate the provision of, the early intervention services and
other services identified in the Individualized Family Service Plan (IFSP) in
settings most natural and within daily routines;
(B) Coordinating the funding sources for
services required under this part;
(C) Monitoring implementation of the plan as
written by the team members designated on the Individualized Family Service
Plan (IFSP);
(D) Advocating for the
family;
(E) Coordinating,
facilitating, and monitoring the delivery of services required under this part
to ensure the services are provided within 30 days of parental consent;
and
(F) Contacting the family at
least monthly to review the progress of the Individualized Family Service Plan
(IFSP) and to conduct follow-up activities to determine that appropriate early
intervention services are being provided. This contact must be face-to-face
contact with the family and child at least every other month.
010.08
PROVIDER
RESPONSIBILITIES. Each agency or person who has a direct role in
the provision of early intervention services is responsible for making a good
faith effort to assist each eligible child in achieving the outcomes in the
child's Individualized Family Service Plan (IFSP); however, this does not
require that any agency or person be held accountable if an eligible child or
the child's family does not achieve the outcomes projected in the child's
Individualized Family Service Plan (IFSP).
