Nebraska Administrative Code
Topic - HEALTH AND HUMAN SERVICES SYSTEM
Title 180 - CONTROL OF RADIATION
Chapter 3 - LICENSING OF RADIOACTIVE MATERIAL
Section 180-3-030 - RECORDS

Universal Citation: 180 NE Admin Rules and Regs ch 3 ยง 030

Current through September 17, 2024

This section addresses the requirements governing the retention of records showing the receipt, use, transfer, and disposal of radioactive material.

030.01 RECORDS SHOWING THE RECEIPT, USE, TRANSFER, AND DISPOSAL OF RADIOACTIVE MATERIAL. Each person who receives radioactive material according to a license issued according to 180 NAC 3, 5, 7, 12, 14, and 19 must keep records showing the receipt, use, transfer, and disposal of such radioactive material.

030.02 RECORD MAINTENANCE. Records which are required according to 180 NAC 3030.01 must be maintained for the period specified by the appropriate regulation. If a retention period is not otherwise specified by regulation such records must be maintained for a period of one year after the records of the licensee have been inspected by the Department unless any litigation, claim, negotiation, audit, licensure action, or other action involving the records has been initiated before the expiration of the one-year period, in which case the records must be retained until the completion of the action and resolution of all issues, or until the end of the regular one-year period, whichever is later.

030.03 RECORDS OF RECEIPT OF RADIOACTIVE MATERIAL MAINTENANCE. Records of receipt of radioactive material which must be maintained according to 180 NAC 3-030.01 will be maintained as long as the licensee retains possession of the radioactive material and for five years following transfer, or disposition of the radioactive material. Additionally:

(A) Records of transfer of radioactive material must be maintained by the licensee who transferred the material until license termination;

(B) Records of disposal of radioactive material must be maintained according to 180 NAC 4-054; and

(C) If radioactive material is combined or mixed with other licensed material and subsequently treated in a manner which makes direct correlation of a receipt record with a transfer, export, or disposition record impossible, evaluative techniques such as first-in-first-out may be used for purposes of the records retention requirements of 180 NAC 3-030.

030.04 RECORD STORAGE. Records which must be maintained according to 180 NAC 3030.01 may be the original or reproduced copy of microform if such reproduced copy or microform is duly authenticated by authorized personnel and the microform is capable of producing a clear and legible copy after storage for the period specified by Department regulations. The record may also be stored in electronic media with the capability for producing legible, accurate and complete record during the required retention period. Records such as letters, drawings, and specifications, must include all pertinent information such as stamps, initials, and signatures. The licensee must maintain adequate safeguards against tampering with and loss of records.

030.05 REGULATION CONFLICT. If there is a conflict between the Department's regulations in 180 NAC 3, license condition, or other written Department approval or authorization pertaining to the retention period for the same type of record, the retention period specified in 180 NAC 3-030 for such records will apply unless the Department according to 180 NAC 1003.01 has granted a specific exemption from the record retention requirements specified in 180 NAC 3-030.05.

030.06 DISPOSAL AND SURVEY RECORDS OF LICENSED MATERIAL Prior to license termination, each licensee authorized to possess radioactive material with a half-life greater than 120 days, in an unsealed form, must forward the following records to the Department:

(A) Records of disposal of licensed material made under 180 NAC 4-040, 4-041, 4-042, and 4-043; and

(B) Records required by 180 NAC 4-048.02(D).

030.07 TRANSFER OR ASSIGNMENT OF LICENSED ACTIVITIES. If licensed activities are transferred or assigned according to 180 NAC 3-017.02, each licensee authorized to possess radioactive material with a half-life greater than 120 days, in an unsealed form, must transfer the following records to the new licensee and the new licensee will be responsible for maintaining these records until the license is terminated:

(A) Records of disposal of licensed material made under, 180 NAC 3-038, 3-039, 3-040, 3-041; and

(B) Records required by 180 NAC 4-048.02(D).

030.08 RECORDS OF INFORMATION IMPORTANT TO THE DECOMMISSIONING OF THE FACILITY. Prior to license termination, each licensee must forward the records required by 180 NAC 3-018.07 to the Department.

Disclaimer: These regulations may not be the most recent version. Nebraska may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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