Nebraska Administrative Code
Topic - EDUCATION, DEPARTMENT OF
Title 92 - NEBRASKA DEPARTMENT OF EDUCATION
Chapter 2 - UNIFORM SYSTEM OF ACCOUNTING FOR NEBRASKA PUBLIC SCHOOL DISTRICTS
Section 92-2-004 - Coding Structure

Universal Citation: 92 NE Admin Rules and Regs ch 2 ยง 004

Current through March 20, 2024

A coding system must be developed which distinguishes revenues from expenditures, identifies source of funds, identifies objects of expenditure, and for school districts, identifies expenses at the school building level. For each type of transaction, the specific account code is a combination that includes fund, function and object codes.

004.01 Revenue

004.01A Funds. Funds must be established to carry on specific activities to attain certain objectives (see Section 003.03).

004.01B Revenue Source. These account codes permit segregation of revenues by the following sources:
004.01B1 Local Sources. Revenue from local sources is the amount produced within the boundaries of the school district.

004.01B2 County and Educational Service Unit (ESU) Sources. Revenue from county and ESU sources is revenue collected by the county or ESU and distributed to the school districts.

004.01B3 State Sources . Revenue from State sources is revenue from funds collected by the State and distributed to school districts.

004.01B4 Federal Sources. Revenue from federal sources is revenue from funds collected by the Federal Government and distributed to school districts, either directly or through some intermediate agency such as the State.

004.01B5 Non-Revenue Receipts. Revenue sources which constitute fund revenues in a strict fund accounting context, but are not considered revenues to the school district (i.e., loans, transfers from other funds, etc.).

004.01B6 Non-Program Receipts. Revenue resulting from temporary intra-agency transactions with an offsetting entry in the non-program expenditure account (i.e., receipt of transfers from a savings account to a checking account [see 004.02E]).

004.01C Project/Reporting. The Project/reporting permits local school districts to accumulate revenues to meet a variety of specialized reporting requirements, particularly for federally funded programs. For example, if school districts participating in Elementary and Secondary Education Act Title 1 utilize both carry-over and current fiscal year funds, it is necessary to establish an accounting system which maintains a clear audit trail on each fiscal year's funds. Likewise, many school districts conduct both school year and summer programs which also necessitates separate accounting and reporting.

004.02 Expenditure

004.02A Fund. Funds must be established to carry on specific activities or attain certain objectives (see Section 003.03).

004.02B Function. The function describes the activity for which a service or material object is acquired, exists or is used. Function includes the activities or actions that are performed to carry out the same general operational objectives of a school district.

004.02C Object. Object means the service or commodity obtained as the result of a specific expenditure. The NDE has classified objects into seven several major categories:
(1) Salaries;

(2) Employee Benefits;

(3) Professional, Technical, and Property;

(4) Purchased Service;

(5) Other Purchased Services;

(6) Supplies;

(7) Property;

(8) Debt Service; and

(9) Other. These broad categories may be subdivided to obtain more detailed information about Objects of Expenditures for internal reporting purposes.

004.02D School Level of Instruction. This permits segregation of expenditures by school building level.

004.02E Non-program Expenditures. An expenditure resulting from temporary intra-agency transactions with an off-setting entry in the non-program receipt account (i.e., transferring money from a checking account to a savings account [see 004.01B6]).

004.02F Project/Reporting. The project/reporting code permits school districts to record expenditures to meet a variety of specialized reporting requirements, particularly for federally funded programs. For example, if school districts participating in Elementary and Secondary Education Act Title I utilize both carry-over and current fiscal year funds, it is necessary to establish an accounting system which maintains a clear audit trail on each fiscal year's funds. Likewise, many school districts conduct both school year and summer programs which also necessitates separate accounting and reporting.

004.03 Automated Systems. In automated systems, additional codes may be needed for both the expenditure and the revenue account codes. These additional codes may be developed by local school districts as necessary.

Disclaimer: These regulations may not be the most recent version. Nebraska may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.