Current through September 17, 2024
007.01. No employee
shall use state property or time for their own personal use or benefit.
Therefore, NCBVl employees must go outside the work area for such things as
postage, photocopies, computer use, sending and receiving faxes, or any other
personal business. Personal business shall be conducted on an employee's own
time, either on breaks or non-work hours.
007.02. All employees must take every
precaution to see that waste is avoided and that care is exercised at all times
to ensure that employees, contract staff (such as drivers), and volunteers
properly care for state property.
007.03.
TELEPHONE
USAGE. NCBVl telephones are provided for the conducting of state
business. NCBVi telephones may be used for essential persona! business as long
as no costs are charged to the state, the use does not interfere with state
business and the use is kept to a minimum.
007.03A. Essential personal business is
defined as local or long distance calls to children at home, teachers, doctors,
day care centers and baby sitters to inform family members of unexpected
schedule changes or other essential personal business. Essential personal long
distance calls shall be either collect, charged to a third-party, non-state
number, or charged to a personal credit card.
007.04.
MOBILE
COMMUNICATIONS. The state provides mobile communication devices to
agency personnel to utilize in the performance of their official state duties
when deemed necessary. Employees are not permitted to make or receive personnel
calls on state mobile communication devices unless it is of an emergency nature
or as state in § 007.05. Each emergency situation will be evaluated on a case
by case basis by the appropriate supervisor or manager. An example of an
emergency situation would be to notify someone that a trip has been extended
and the previously scheduled return time will be delayed.
007.04A. Employees operating state vehicles
will use extreme caution if it is necessary to use a cell phone while operating
a motor vehicle.
007.05.
CALLING CARDS. When on NCBVl business away from the
home base, employees may use their state mobile device to make one three-minute
long-distance call to their home per day.
007.06.
COMPUTER
USAGE. All communications sent or received via computer functions,
including email and internet logs, are the property of NCBVl and are subject to
being retrieved and viewed by authorized staff at any time. End users should
have no expectations of privacy regarding personal business conducted on NCBVl
electronic equipment or on the State Data Communications Network unless
protected by state or federal statute. The information is generally retrievable
even after the sender or receiver has erased it from the file. Computers,
including laptops, are tools for work and should only be used for work-related
activities. Only software owned/licensed and distributed by NCBVl using the
standard software distribution methods will be authorized for use by NCBVl
staff. Software not distributed in this fashion will be removed from the PC
with no requirement to notify the user. User computer identification numbers
and passwords shall not be "loaned" to anyone in the agency or outside the
agency without supervisory approval. It is against state policy to use state
equipment for unauthorized personal use. Computer use is also governed by the
State of Nebraska, "Acceptable Use Policy" located at
http://www.doc.state.ne.us/policies/AUP.pdf,
which will be provided to all employees. Employees must be familiar with this
policy when using a State of Nebraska Computer.
007.07A.
COMPUTER
ASSETS. Employees of NCBVI shall report lost or suspected theft of
all computer equipment or other property including computer software to
appropriate management personnel. Note that copying computer software from an
NCBVI computer and placing it on a home PC is theft.
007.07A1. To prevent unauthorized losses, all
moves of computer equipment shall require prior written approval of the
Technology Program manager in consultation with the Fixed Asset Inventory
Coordinator so the location can be maintained on the Fixed Asset Tracking
System.
007.07A2. Staff members of
NCBVI are responsible for reporting damaged computer equipment to appropriate
managers. For items management elects to replace or remove, disposal shall
involve the Technology Program Manager, the agency Inventory Coordinator
(Executive Director's Administrative Assistant), and the Department of
Administrative Services as required by statute.
007.07A3. No computer, hardware or software
should be destroyed or discarded without approval from the Technology Program
Manager and the agency Inventory Coordinator who will work with the Department
of Administrative Services.
007.08.
OTHER
ASSETS. Property other than computer equipment that is lost or
suspected stolen should be reported to the employee's immediate supervisor and
to the agency Inventory Coordinator. Damaged equipment must be reported to
appropriate managers. Replacement, removal, or disposal of equipment shall
involve the agency inventory Coordinator and the Department of Administrative
Services as required by statute.
007.09.
USE AND OPERATION OF
STATE MOTOR VEHICLES.
007.09A.
DRIVING POLICY FOR STATE BUSINESS. NCBVI has a
responsibility to the public to allow only employees with driving records
indicating a pattern of safe driving practices to operate a motor vehicle on
state business. It is the policy of NCBVI to ensure that when our employees
drive a motor vehicle on state business, they do so legally, safely and
defensively. In addition, independent contractors driving for NCBVI under
contract will be subject to the same policies, expectations, and rules that
apply to NCBVI employees. (Refer to the Department of Administrative Services
Transportation Services Bureau (DAS TSB) Rules and Regulations for additional
information on driving vehicles for state business.).
007.09B.
EMPLOYEES DRIVING ON
STATE BUSINESS ON A REGULAR OR OCCASIONAL BASIS. The supervisor or
Personnel Officer will verify that the employee has a valid driver's license
from his/her domicile state. If the employee will be driving a personal vehicle
on state business, proof of required liability insurance will also be verified.
Employees who drive on state business are required to successfully complete an
approved defensive driving course within six months of their employment or
notification of this policy. State rules and regulations require that every
state employee authorized to drive a state-owned vehicle shall also have a
State of Nebraska identification card registered with the Department of
Administrative Services, Transportation Services Bureau.
007.09C. NCBVI periodically reviews the
license status and driving record of employees assigned an ID card. The
assessment of six or more points in the preceding 24 months on a driving record
is the indicator for an in-depth review. State rules and regulations require
that each employee sign an affidavit that he/she has read the Transportation
Services Bureau Policies and Procedures Manual before operating a state-owned
vehicle (NAC Title 8, Ch. 1, Sec 003.).
007.09D. Employees shall comply with
applicable driver's licensing laws and shall also notify the agency if they are
experiencing a medical condition or are using medication that would interfere
with the safe operation of a motor vehicle. If a medical condition appears to
be interfering with an employee's safe operation of a motor vehicle, the agency
shall request a medical release from the employee's physician indicating
whether the employee is medically capable of driving as part of his/her job
duties.
007.09E.
RESPONSIBILITIES OF EMPLOYEES WHO DRIVE ON STATE
BUSINESS. Any employee failing to meet the responsibilities
described within this policy and the Department of Administration Services,
Transportation Services Bureau Rules and Regulations shall be subject to
corrective personnel action and may be subject to disciplinary action up to and
including dismissal.
007.09F.
REPORTING OF CITATIONS.
007.09F1. Employees shall notify their
supervisor by the beginning of the next working day any time a citation for
either of the following serious moving violations occurs:
1) motor vehicle homicide or
2) driving under the influence. Employees
shall report all citations for moving violations received while on state
business no later than the first working day following the citation to their
supervisor. State rules and regulations require that the Department of
Administrative Services, Transportation Services Bureau be notified if a
ticketed violation is being contested. Employees shall notify their supervisor
immediately if their driver's license is suspended, is revoked, or becomes
invalid.
007.09F2. NCBVI
employees may not operate a state vehicle or a personal vehicle being used for
state business under the influence of drugs or alcohol.
