Nebraska Administrative Code
Topic - BANKING AND FINANCE, DEPARTMENT OF
Title 45 - BANKING RULES
Chapter 3 - DATA CENTER RECORD KEEPING STANDARDS
Section 45-3-004 - REQUIRED DATA - DEPOSIT ACCOUNTS

Universal Citation: 45 NE Admin Rules and Regs ch 3 ยง 004

Current through March 20, 2024

004.01 DEMAND DEPOSIT ACCOUNTS

004.01A Accounts maintained in computer records must be identified by a unique code. A range of account numbers is not an acceptable method.
004.01A1 TYPE CODE - Designates an account that receives special services.
004.01A1a REVOLVING CREDIT ACCOUNT (OVERDRAFT CHECKING ACCOUNT) A demand deposit account on which the bank has pre-approved payment of insufficient checks.

004.01A2 IDENTIFICATION CODE - Designates owner of the funds.
004.01A2a PUBLIC FUNDS ACCOUNT Deposits may include those:
004.01A2a1 for which the bank is required to pledge securities,

004.01A2a2 belonging to any federal, state, local, or public entity, or

004.01A2a3 deposited by an officer of a public entity in an official capacity. A method of differentiation between federal, state, county, and municipal deposits must be maintained.

004.01A2b CREDIT BANK ACCOUNT (COMMONLY REFERRED TO AS CORRESPONDENT BANK ACCOUNTS) Deposits due to any commercial bank, savings bank, or trust company.

004.01A2c TRUST FUND ACCOUNT For banks with trust powers, funds deposited in the bank by its trust department.

004.01A2d ACCOUNTS OF DIRECTORS, OFFICERS, OR EMPLOYEES OF THE BANK A single code may be used to identify all three categories.

004.01A2e DEALER RESERVE ACCOUNT An account belonging to any retail dealer, the purpose of which is to receive that dealer's portion of finance charges, credit insurance premiums, or other similar type funds.

004.01A2f BANK CONTROL ACCOUNT Each account, which represents outstanding cashier's checks, officer's checks, expense checks, or other similar bank checks, or which represent suspense items, unposted items, income, expense, or any other type of account belonging to the bank. Each such item so maintained shall be carried in a separate account.

004.01A3 STATUS CODE - designates a unique feature of an individual account. These codes are not necessarily mutually exclusive.
004.01A3a ACCOUNTS ON WHICH NO STATEMENT IS TO BE PRINTED.

004.01A3b ACCOUNTS ON WHICH NO STATEMENT IS TO BE MAILED.

004.01A3c RESTRICTED ACCOUNT An account on which notification has been given or received by the bank to preclude activity in that account.

004.01A3d DORMANT ACCOUNT An account belonging to a customer which the bank cannot locate or identify. This must not include an account involved in litigation where the court will determine the rightful owner of the funds nor an account awaiting distribution through estate settlement procedures.

004.01A3e INACTIVE ACCOUNT An account in which no customer- initiated dollar activity has occurred for a period of time as specified by the Board of Directors. Inactive account means an account in which the bank still has contact with the customer, as opposed to a dormant account as defined in Subsection 004.01A3d of this Rule.

004.01B Fields of data that must be recorded in the computer records:
004.01B1 DATE ACCOUNT OPENED The date the account was opened, or the date the initial deposit was made. If the account was opened prior to the date records were converted from manual to automated system, then the date the records were so converted may be used.

004.01B2 ACCOUNT NUMBER

004.01B3 NAME OF DEPOSITOR Short name is acceptable.

004.01B4 ADDRESS OF DEPOSITOR Address must include the zip code.

004.01B5 CURRENT BALANCE Actual posted dollar balance of the account, including uncollected funds and funds on which "holds" have been placed.

004.01B6 COLLECTED OR UNCOLLECTED FUNDS That portion of a deposit balance which has either been collected or uncollected by the depository bank. Either method will be acceptable, as long as it is identified.

004.01B7 DATE AND AMOUNT OF LAST CUSTOMER DEPOSIT The date and amount of the last deposit activity, initiated by the customer, that was posted to the account.

004.01B8 DATE AND AMOUNT OF LAST CUSTOMER WITHDRAWAL The date and amount of the last withdrawal activity, initiated by the customer, that was posted to the account.

004.01B9 DATE OF LAST CUSTOMER INITIATED ACTIVITY IN THE ACCOUNT The date the last activity, initiated by the customer, was posted to the account.

004.01B10 DATE ACCOUNT WAS OVERDRAWN The date a currently overdrawn account first became overdrawn and remained in a continuously overdrawn status.

004.01B11 NUMBER OF TIMES AND NUMBER OF DAYS AN ACCOUNT WAS OVERDRAWN This could be accumulated on a previous twelve month running total, or year-to-date plus total previous year.

004.01B12 DATE OF THE LAST STATEMENT The date the last statement of the account was printed and activity purged from the file.

004.01B13 BALANCE OF THE LAST STATEMENT The balance of the last statement of the account, which was printed, or an electronic copy was made, and activity was purged from the file.

004.02 SAVINGS DEPOSIT ACCOUNTS

004.02A If any of the following accounts are maintained in the computer records, they must be identified by a unique code. A range of account numbers is not an acceptable method.
004.02A1 TYPE ACCOUNT CODE
004.02A1a REGULAR SAVINGS An interest-bearing account where withdrawal may be made without penalty.

004.02A1b CLUB SAVINGS An account which may or may not pay interest where the bank is to make payment at a pre-arranged date (Christmas, vacation, etc.).

004.02A1c OTHER SAVINGS Any other account that is not regular savings or club savings.

004.02A2 IDENTIFICATION CODE - Designates the owner of the funds.
004.02A2a PUBLIC FUNDS SAVINGS ACCOUNT Savings deposits may include those:
004.02A2a1 for which the bank is required to pledge securities,

004.02A2a2 belonging to any federal, state, or local public entity, or

004.02A2a3 deposited by an officer of a public entity in an official capacity. A method of differentiation between federal state, county, and municipal deposits should be maintained.

004.02A2b CREDIT BANK SAVINGS ACCOUNT Savings deposits due to any commercial bank, savings bank, or trust company.

004.02A2c TRUST FUND SAVINGS ACCOUNT For banks with trust powers, funds deposited in a savings account in the bank by its trust department.

004.02A2d SAVINGS ACCOUNTS OF DIRECTORS, OFFICERS, OR EMPLOYEES OF THE BANK A single code may be used to identify all three categories.

004.02A2e BANK CONTROL ACCOUNT Any savings account belonging to the bank, such as suspense items and unposted items recorded as separate accounts.

004.02A3 STATUS CODE Designates a unique feature of an account. These codes are not necessarily mutually exclusive.
004.02A3a SAVINGS ACCOUNT ON WHICH NO STATEMENT IS TO BE PRINTED. Account where no statement is to be produced by request of the depositor.

004.02A3b SAVINGS ACCOUNT ON WHICH NO STATEMENT IS TO BE MAILED Account where no statement is to be mailed.

004.02A3c RESTRICTED SAVINGS ACCOUNT Account on which notification has been given or received by the bank to preclude activity in that account.

004.02A3d DORMANT SAVINGS ACCOUNT Account belonging to an entity which the bank cannot locate or identify. This shall not include an account involved in litigation where the court will determine the rightful owner of the funds nor an account awaiting distribution through estate settlement procedure.

004.02A3e INACTIVE SAVINGS ACCOUNT A savings account in which no customer-initiated dollar activity has occurred for a period of time as specified by the Board of Directors of. Inactive savings account means an account in which the bank still has contact with the customer as opposed to a dormant account as defined in Subsection 004.02A3d of this Rule.

004.02B Required Fields of Data:
004.02B1 SAVINGS ACCOUNT NUMBER

004.02B2 DATE THE SAVINGS ACCOUNT WAS OPENED Date the account was opened, or the date the initial savings deposit was made which opened the account. If the account was opened prior to the date the records were converted from manual to automated system, then the date the records were so converted may be used.

004.02B3 NAME OF THE DEPOSITOR Short name is acceptable.

004.02B4 ADDRESS OF THE DEPOSITOR Must include zip code.

004.02B5 CURRENT BALANCE Actual posted dollar balance of the savings account, including uncollected funds and funds on which "holds" have been placed.

004.02B6 COLLECTED OR UNCOLLECTED FUNDS That portion of a deposit balance which has either been collected or uncollected by the depository bank. Either method of accounting is acceptable, as long as it is identified.

004.02B7 DATE OF LAST CUSTOMER INITIATED ACTIVITY Date the last activity was posted to the account which was initiated by the customer.

004.02B8 DATE AND AMOUNT OF LAST CUSTOMER DEPOSIT Date and amount of the last deposit activity, initiated by the customer, that was posted to the account.

004.02B9 DATE AND AMOUNT OF LAST CUSTOMER WITHDRAWAL Date and amount of the last withdrawal activity, initiated by the customer, that was posted to the account.

004.02B10 DATE OF LAST STATEMENT Date the last statement of the savings account was printed, or an electronic copy was made, and the activity purged from the file. This applies only to "Statement Savings Accounts" or other similar savings accounts for which statements reflecting the activities in the account are customarily produced.

004.02B11 BALANCE OF LAST STATEMENT Balance of the last statement of the account, which was printed, or an electronic copy was made, and activity purged from the file.

004.02B12 INTEREST RATE Annual rate of simple interest paid on the account. This is not the effective rate determined by periodic compounding. A code may be used to specify the annual rate of interest.

004.03 CERTIFICATES OF DEPOSIT

004.03A If any of the following accounts are maintained in the computer records, they must be identified by a unique code. A range of account numbers is not an acceptable method.
004.03A1 TYPE CODE - Designates a contractual arrangement.
004.03A1a AUTOMATICALLY RENEWABLE CERTIFICATE Certificate where the instrument specifically states the contract will automatically be extended for an additional term equal to that originally agreed upon between the depositor and the bank, unless withdrawn by the customer within a specified time following the maturity.

004.03A1b SINGLE MATURITY CERTIFICATE Certificate which is not automatically renewable.

004.03A2 IDENTIFICATION CODE - designates the owner of the funds.
004.03A2a PUBLIC FUNDS CERTIFICATE OF DEPOSIT Certificate may include those:
004.03A2a1 for which the bank is required to pledge securities,

004.03A2a2 belonging to any federal, state, local public entity, or

004.03A2a3 deposited by an officer of a public entity in an official capacity. A method of differentiation between federal, state, county, and municipal deposits should be maintained.

004.03A2b CREDIT BANK ACCOUNT Certificate due to any commercial bank, savings bank, or trust company.

004.03A2c TRUST FUND ACCOUNT For banks with trust powers, Certificates issued by the bank to its trust department.

004.03A2d Insider Account CERTIFICATE ISSUED TO DIRECTORS, OFFICERS, OR EMPLOYEES OF THE BANK A single code may be used to identify all three categories.

004.03A3 STATUS CODE - Designates a unique feature of an account. These codes are not necessarily mutually exclusive.
004.03A3a NEGOTIABLE CERTIFICATE Certificate which is made payable to the bearer or endorser.

004.03A3b DEMAND CERTIFICATE

004.03A3c REDEEMED CERTIFICATE (CLOSED) Certificate that has been presented to the bank for payment.

004.03A3d DORMANT CERTIFICATE Certificates belonging to an entity which the bank cannot locate or identify. This must not include a certificate involved in litigation where the court will determine the rightful owner of the fund or a certificate awaiting distribution through estate settlement procedures.

004.03A3e PLEDGED CERTIFICATE

004.03B Required Fields of Data:
004.03B1 CERTIFICATE NUMBER Number assigned to the Certificate for identification purposes. This is not what is usually referred to as a "Customer Identification Number."

004.03B2 NAME OF DEPOSITOR Short name is acceptable.

004.03B3 ADDRESS OF DEPOSITOR Address must include zip code.

004.03B4 DATE ISSUED Date the certificate was originally issued.

004.03B5 TERM OF CERTIFICATE Number of months or days which determine the maximum interest to be paid.

004.03B6 INTEREST PAID Annual rate of simple interest paid on the certificate.

004.03B7 NEXT MATURITY DATE Date shown on the Certificate on which the principal amount matures or is due and payable to the depositor. In the case of automatically renewable certificates of deposit, the maturity date is the next date the certificate is due.

004.03B8 CURRENT BALANCE Actual posted balance of the certificate.

004.03B9 DATE LAST INTEREST WAS PAID Date interest was calculated and paid direct to the holder or added to the current balance.

Disclaimer: These regulations may not be the most recent version. Nebraska may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.