Administrative Rules of Montana
Department 37 - PUBLIC HEALTH AND HUMAN SERVICES
Chapter 37.75 - CHILD AND ADULT CARE FOOD PROGRAM
Subchapter 37.75.5 - Reviews
Rule 37.75.502 - REVIEWS OF CENTERS AND SPONSORS OF CENTERS
Current through Register Vol. 6, March 22, 2024
(1) The department will conduct a minimum of one announced or unannounced review of each center or sponsor of centers in each three year period.
(2) Each institution must provide all CACFP records to the CACFP review team when the CACFP performs an announced or unannounced review. Records that must be on site and made available to the CACFP during a review include but are not limited to:
(3) During an on site review, the CACFP will verify that:
(4) If a center or sponsor of centers submits a claim for reimbursement for any month, and does not have complete records on site during a review or make records available to the CACFP during a review, the following actions may be taken:
(5) When meals are disallowed and an overclaim notice is received by an institution, the institution may request an exception to have records reviewed that were not on site or made available to the CACFP at the time of a review. The request must be submitted to the CACFP within 15 days of receipt of an overclaim notice.
(6) The CACFP will notify the institution of its decision to grant or deny an exception within 15 days of receipt of the request for an exception.
(7) Exceptions may be granted only for extreme circumstances, such as the accidental destruction of records, and solely at the discretion of the CACFP.
(8) Reimbursement for claims submitted after the date of review may be delayed up to 45 days from receipt of a complete and valid claim if the institution owes money to the CACFP.
(9) Additional corrective actions may be required as a result of missing records. The CACFP may request copies of various records for random months throughout the year to demonstrate compliance with those items as stated in (2), (3), and (4).
52-2-704, MCA; IMP, 52-2-702, 52-2-704, MCA;