Administrative Rules of Montana
Department 24 - LABOR AND INDUSTRY
Chapter 24.174 - BOARD OF PHARMACY
Subchapter 24.174.17 - Prescription Drug Registry
Rule 24.174.1702 - REQUIREMENTS FOR SUBMITTING PRESCRIPTION REGISTRY INFORMATION TO THE BOARD

Universal Citation: MT Admin Rules 24.174.1702

Current through Register Vol. 18, September 20, 2024

(1) All prescription information for controlled substances shall be submitted to the board pursuant to this subchapter.

(2) Each facility licensed by the board as a community pharmacy or as an out-of-state mail service pharmacy that dispenses to patients in Montana shall provide controlled substances dispensing information or zero report by no later than the close of the next business day to the board as outlined in the Montana Prescription Drug Registry (MPDR) Data Submission Guide available on the Board of Pharmacy's MPDR website at www.mpdr.mt.gov.

(3) Each facility licensed by the board as an institutional pharmacy shall provide controlled substance dispensing information if they dispense controlled substances in an outpatient, discharge, starter packet, or other related capacity in which the controlled substance(s) leaves their premises. Institutional pharmacies are not required to submit zero reports.

(4) Controlled substance dispensing information reported to the MPDR must include the following:

(a) pharmacy name, address, telephone number, and drug enforcement administration number;

(b) full name, address, telephone number, gender, species code, and date of birth for whom the prescription was written;

(c) full name, address, telephone number, and drug enforcement administration registration number of the prescriber;

(d) date the prescription was issued by the prescriber;

(e) date the prescription was filled and sold by the pharmacy;

(f) number of refills;

(g) indication of whether the prescription dispensed is new or a refill;

(h) name, national drug code number, strength, quantity, dosage form, and days' supply of the actual drug dispensed;

(i) number assigned to the prescription; and

(j) source of payment for the prescription that indicates one of the following:
(i) cash;

(ii) insurance; or

(iii) government subsidy.

(5) All prescription information submitted to the board must be transmitted in the format specified by the American Society for Automation in Pharmacy (ASAP), version 4.2A, dated 2016, at a minimum, which is adopted and incorporated by reference. ASAP 4.2A specifications are available in the MPDR Data Submission Guide available at the board's MPDR website at www.mpdr.mt.gov.

(a) The acceptable methods of electronic reporting are Secure File Transfer Protocol (SFTP), file upload, and manual data entry of prescription information via the secure web-based interface provided by the system vendor maintained by the board.

(6) In the event that a pharmacy cannot submit the required information as described in this rule, the pharmacy must timely notify the board on or before the date the submission is due. Upon notification, the board may grant an extension, at their discretion.

(7) It is the responsibility of the submitting pharmacy to address any errors or questions about information that the pharmacy has submitted to the prescription drug registry and resubmit corrected data within seven days after the date of notification of the error.

(8) A pharmacy that does not dispense controlled substances may notify the board by submitting an appropriate board-approved form attesting that the pharmacy does not dispense controlled substances to Montana patients. A pharmacy is not exempt from reporting requirements until it receives approval from the board.

(a) The board-approved form submitted by a pharmacy that does not dispense controlled substances shall be maintained on file with the board.

(b) A pharmacy's exempt status does not expire unless the pharmacy is issued a new license number or the pharmacy dispenses a controlled substance.

AUTH: 37-7-1512, MCA; IMP: 37-7-1502, 37-7-1503, 37-7-1512, 37-7-1513, MCA

Disclaimer: These regulations may not be the most recent version. Montana may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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