Administrative Rules of Montana
Department 20 - CORRECTIONS
Chapter 20.9 - YOUTH SERVICES
Subchapter 20.9.2 - Juvenile Delinquency Intervention Act
Rule 20.9.207 - MONITORING JUDICIAL DISTRICTS AND PROCESSING PAYMENTS
Current through Register Vol. 6, March 22, 2024
(1) Each judicial district and the department shall monitor the judicial district's annual allocation to ensure the judicial district does not exceed its annual allocation.
(2) In order to properly monitor the judicial district's annual allocation, the judicial district shall input costs for services to youth into the CAPS system or alternative system of payment processing. If a judicial district has extenuating circumstances that require an expenditure outside the CAPS system or alternative system of payment processing, the judicial district shall obtain the department's approval prior to the expenditure.
(3) The department will provide technical assistance to any judicial district that requests assistance with monitoring its annual allocation.
(4) The department shall prepare a monthly budget status report that indicates the amount each judicial district has expended or committed to expend from its annual allocation and the amount remaining in the allocation.
(5) The department shall reconcile allocations with expenses for all judicial districts. If the department encounters an error or irregularity in a judicial district's account, the department shall request the Office of Court Administrator review the error or irregularity to determine if an audit of the judicial district's account is necessary. After consultation with the department, if the Office of Court Administrator elects to pursue an audit of the judicial district's account, the department will assist with the audit as necessary.
(6) The department will process payments to providers after expenditures have been properly entered into the CAPS system or have been approved as indicated in (2).
41-5-2006, MCA; IMP, 41-5-130, 41-5-2003, 41-5-2004, 41-5-2005, MCA;