Administrative Rules of Montana
Department 10 - EDUCATION
Chapter 10.10 - SPECIAL ACCOUNTING PRACTICES
Subchapter 10.10.3 - Special Accounting Practices
Rule 10.10.307 - REPLACEMENT WARRANTS AND CHECKS
Universal Citation: MT Admin Rules 10.10.307
Current through Register Vol. 18, September 20, 2024
(1) When a replacement warrant is issued to replace a lost warrant as provided in 7-7-2104, MCA, or a canceled warrant as provided in 20-9-223, MCA, the following rules shall apply:
(a) The
original warrant shall be removed from the unpaid outstanding warrant
list.
(b) The word "duplicate" and
phrase "replacement warrant for warrant no." shall be plainly printed across
the face of the warrant.
(c) The
school district shall send the county treasurer a letter, including the
original indemnity bond if required, stating which warrant number has been lost
or canceled and which warrant number has been issued to replace the lost or
canceled warrant.
(d) The amount of
the replacement warrant shall be shown on the list of warrants issued for the
month but shall not be included in the total of the warrants issued or in the
amounts transferred to the clearing accounts.
(2) The following rules apply when a school district issues a check replacing a lost or cancelled check written on a school district investment account or an account established pursuant to 20-9-235, MCA:
(a) the original check shall be removed
from the unpaid outstanding check list;
(b) the word "duplicate" and phrase
"replacement check for check no." shall be printed plainly across the face of
the check;
(c) the school district
shall send the investment firm or entity a letter, including the original
indemnity bond if required, stating which check number has been lost or
cancelled and which check number has been issued to replace the lost or
cancelled check; and
(d) the amount
of the replacement check shall be shown on the list of checks issued for the
month but shall not be included in the total of the checks issued.
20-9-102, 20-9-201, MCA; IMP, 20-9-102, 20-9-201, MCA;
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