Current through Register Vol. 49, No. 18, September 16, 2024
(1) The filing
office shall enter information from a Uniform Commercial Code (UCC) record
presented for filing into the filing system database exactly as it appears on
the record and in accordance with the designations given by the
filer.
(2) The name fields in the
UCC database are fixed in length. Any name that exceeds the fixed length shall
be entered as submitted to the filing office, up to the maximum length allowed
by the data entry field.
(3) A
filing must designate whether a name is a name of an individual or an
organization. The filing shall designate the first, middle, last name and any
appropriate suffix for the names of individuals. The following rules apply to
the data entry of debtor names:
(A)
Organization names are entered into the UCC information management system
exactly as set forth in the UCC document, even if it appears that multiple
names are set forth in the document or if it appears that the name of an
individual has been included in the field designated for an organization
name;
(B) For individual names, the
form designates separate fields for first, middle and last names and any
suffix. The filing officer enters the names into the first, middle and last
name and suffix fields in the UCC information management system exactly as set
forth on the UCC document. A filer must place the name of a debtor with a
single name (e.g., "Cher") in the last name field. The filing officer assumes
no responsibility for accurate designation of the components of a name, but
will accurately enter the data in accordance with the filer's
designations;
(C) The filing office
requires the use of forms that designate separate fields for individual and
organization names and, for individual names, separate fields for first,
middle, last names and any suffix. Such forms diminish the possibility of
filing office error and help assure that filers' expectations are met. However,
filers should be aware that the inclusion of names in an incorrect field or
failure to transmit names accurately to the filing office may cause filings to
be ineffective. All UCC documents transmitted in a method authorized by the
secretary of state will require the use of designated name fields;
(D) Titles and prefixes, such as "doctor,"
"reverend," "Mr.," and "Ms.," should not be provided by the filer. When a UCC
document is submitted with designated name fields, the data will be entered in
the UCC information management system exactly as it appears; and
(E) Suffixes that indicate titles of lineage,
such as "senior," "junior," "I," "II," and "III," may be provided by the filers
and will be entered in the UCC information management system in the appropriate
field designated for name suffixes exactly as it appears.
*Original authority: 400.9-526, RSMo
2001.
