Current through Register Vol. 49, No. 18, September 16, 2024
PURPOSE: This amendment reflects a change in title of
resource guidelines and how to obtain copies of the guidelines.
PURPOSE: This amendment updates the purpose and
section (1).
PURPOSE: This rule outlines the process of
administering the grants-in-aid program for local records preservation through
the Office of the Secretary of State.
(1) The local records grant program provides
financial assistance to local government officials to support records
management and preservation efforts, particularly for records of permanent
retention.
(A) Eligible applicants include
all local government entities supported by a tax levy.
(B) Ineligible applicants include:
1. Individuals;
2. State agencies (local public records
housed by state agencies may be included in a grant application that is
submitted and administered by the local official who has statutory authority
over the records);
3. Private
organizations (local public records housed by private organizations may be
included in a grant application that is submitted and administered by the local
official who has statutory authority over the records);
4. Federal agencies.
(C) Procedures and Evaluation of
Applications.
1. The Missouri Historical
Records Advisory Board (MHRAB) recommends grant-
A. Activities, requirements, and
objectives;
B. Cost-sharing
contributions, budget structure, payment benchmarks, and accounting guidelines;
and
C. Calendars.
2. The MHRAB reviews and evaluates
grant applications and recommends funding levels for award to the secretary of
state.
3. The process to be
followed in writing and submitting a grant proposal are found in the
Missouri Local Records Preservation Grant Program Guidebook and
Application. All applicable guidelines, procedures, and standards
relating to the local records preservation grants-in-aid program are detailed
in
Missouri Local Records Preservation Grant Program Guidebook and
Application and the
Guidelines for Microfilming Public
Records.
A. Any interested person may
obtain the most current version of Local Records Preservation Grant Program
Guidebook and Application from the secretary of state website:
www.sos.mo.gov/archives/localrecs/grants/.
B. The most current version of Guidelines for
Microfilming Public Records are available from the secretary of state website:
www.sos.mo.gov/archives/pubs/mfmg/.
4. The current Guidebook
and Application and the Guidelines for Microfilming Public Records may be
accessed on the secretary of state website:
www.sos.mo.gov/archives/localrecs/grants/
.
*Original authority: 59.319, RSMo 1969, amended 1989, 1994
and 109.221, RSMo 1989, amended 1990, 1993, 1995,
1998.
