Current through Register Vol. 49, No. 18, September 16, 2024
PURPOSE: This rule establishes eligibility
requirements and procedures for the administration of state and other types of
grants-in-aid appropriated to the state library for the improvement of library
services, including state aid for public libraries. These funds are
administered by the state librarian under the direction of the secretary of
state.
PURPOSE: This rule is being amended to update its
language and content.
(1) The
state librarian will administer and distribute moneys appropriated by the
general assembly for state grants-in-aid, including state aid for public
libraries, in accordance with the provisions set forth herein and applicable
state laws.
(2) Each of the
following requirements must be met for participation in state grants-in-aid:
(A) A public library must be legally
established according to the provisions of Chapter 182, RSMo, or other laws of
the state related to libraries;
(B)
A public library must receive from tax funds an amount equal to ten cents per
one hundred dollars (10[CENT]:$100) assessed valuation authorized in accordance
with the applicable provisions within Chapter 182 or section
137.030,
RSMo. A city library which is not supported by a library tax must receive an
appropriation from the city of an amount equal to ten cents per one hundred
dollars (10[CENT]:$100) assessed valuation. The requisite funds must be
assessed and levied, or in the case of a city library not supported by a
library tax, otherwise expended, for the fiscal year preceding that in which
the grant is made. No grant shall be affected because of a reduction in the
rate of levy which is required by the provisions of section
137.073,
RSMo, or because of a voluntary reduction in the levy following the enactment
of a district sales tax under section
182.802,
RSMo, if the proceeds from the sales tax equal or exceed the reduction in
revenue from the levy;
(C) The rate
of tax levy or appropriation for the public library must be maintained at the
rate in force on December 31, 1946, or on the date of its establishment;
and
(D) Additional eligibility
requirements and local funding matches appropriate to the project may be
established for state grants-in-aid awarded under section
181.021(7),
RSMo, and for other grants-in-aid
appropriated by the general assembly. Where applicable, and if approved by the
secretary of state, such additional eligibility requirements will be defined in
the call for applications for each type of grant-in-aid.
(3) Per Capita Grants of State Aid for Public
Libraries.
(A) During each fiscal year, the
state librarian will distribute to eligible public libraries on a per capita
basis at least fifty percent (50%) of all moneys appropriated by the general
assembly as state aid to public libraries, the allocation of which shall be
made in accordance with section 181.060.2, RSMo.
(B) All eligible public libraries shall file
the certification required by section 181.060.3, RSMo, with the state library
no later than July 31 of each year. The state library will provide
certification forms with instructions to all public libraries annually and upon
request.
(C) All certification
forms will be examined by state library staff for completeness, compliance with
eligibility criteria, and adherence to instructions. Requests to the applying
library for additional information or verification of information must be
responded to within the time frames specified by state library staff.
(D) Failure of a public library to timely
file the requisite certification forms or to timely respond to requests for or
verifications of additional information, upon notice of the state librarian,
shall cause the library to forfeit its per capita state aid.
(E) After review by state library staff, the
certification forms shall be presented to the state librarian who shall then
certify to the commissioner of administration the appropriate amount to be paid
to each eligible library.
(F) Per
capita state aid grants will be remitted to all certified libraries.
(G) All libraries receiving per capita grants
of state aid shall report to the state librarian in connection with the annual
survey of services the expenditures made from the per capita grant of state
aid.
(4) Other Grants of
State Aid To Public Libraries Under Section
181.060,
RSMo.
(A) For each fiscal year, the state
librarian, in his or her discretion, shall administer and supervise grants to
public libraries of the balance of all moneys appropriated by the general
assembly pursuant to, in accordance with, and for the purposes set forth in
section 181.060.4, RSMo.
(B) State
aid grants to newly established library districts may be made in accordance
with the certification process in section 181.060.4, RSMo.
(5) Audit Requirements.
(A) Grantees must comply with the audit
requirements set forth in Missouri statutes for local governmental units. The
grantee is responsible for ensuring that the state library receives copies of
the audit report in a timely fashion.
(B) Specific accounting requirements for
competitive grants awarded under the administration of the state library are-
1. Grant money must be deposited in an
auditable account. When grant funds are deposited in an interest-bearing
account, all interest over one hundred dollars ($100) must be applied to the
project;
2. Grant work will be
monitored in progress. State library staff may visit the project site(s) for
review at any time during the grant cycle;
3. The grantee must submit report(s) on the
grant project, by the date and using the form(s) provided by the state library.
The report shall indicate the work completed, and include a financial status
report;
4. Any items or services
purchased by the grantee must conform to the competitive bid requirements of
section
34.040,
RSMo. Proof of bid solicitation on all such items must be submitted with the
financial reports;
5. Projects
using in-kind contributions as local matches will need to include appropriate
proof (for example, records of hours worked) with the financial
reports;
6. Requests for extension
of the grant period, budget changes, or other modifications to the project
shall be made in writing to the state library no later than three (3) weeks
prior to the end of the grant period. The state librarian may, at his or her
discretion, allow an amendment subject to the appropriation and availability of
funds;
7. In the event of default
on the grant project by the grantee, the grant will be revoked and all funds
must be returned to the state library. The grantee will be notified by letter
by the state library and will receive thirty (30) days written notice of
noncompliance before the grant is revoked; and
8. The grantee shall prepare a final report
on the grant project. Forms will be provided for both segments of the final
report, 1) project summary and evaluation and 2) final financial
report.
(6)
Federal and Other Types of Grants to Libraries. Unless otherwise expressly
provided for, any appropriations made by the general assembly other than
appropriations made under section
181.060,
RSMo, with respect to which the state library is designated as the
administering agent shall be distributed pursuant to applications or requests
for proposals governed to the greatest degree practicable by the procedures set
forth in sections (4) through (5) hereinabove with the following exceptions:
(A) Funds received from federal sources will
follow the federal statutes and regulations of the program involved in addition
to applicable state and local statutes and regulations; and
(B) Funds received from other private or
public sources will follow program guidelines and regulations from the funding
source in addition to applicable state and local statutes and
regulations.
*Original authority: 181.021, RSMo 1955, amended 1991,
1995, 2004; 181.060, RSMo 1945, amended 1955, 1959, 1981, 1987, 1991, 2011 ;
182.802, RSMo 2011 ; and 182.812(3), RSMo 1983, amended
1995.
