Missouri Code of State Regulations
Title 13 - DEPARTMENT OF SOCIAL SERVICES
Division 40 - Family Support Division
Chapter 108 - Child Support Program, Counties under Cooperative Agreement
Section 13 CSR 40-108.020 - Minimum Record-Keeping Requirements for County Reimbursement and Standardization of Claims Submissions

Universal Citation: 13 MO Code of State Regs 40-108.020

Current through Register Vol. 49, No. 6, March 15, 2024

PURPOSE: This amendment moves this rule from chapter 3 to chapter 108. This will allow it to be grouped with the other rules regarding child support.

PURPOSE: The purpose of this rule is to establish minimum record-keeping require- ments to document reimbursement claims received from county and city governing bod- ies under cooperative agreement with the Family Support Division (IV-D) and to stan- dardize claims submissions.

(1) County government units which enter into cooperative agreements to provide child sup- port enforcement (IV-D) services under sec- tion 454.405, RSMo, and federal regulations and which submit reimbursement claims under those agreements, will maintain records, available for audit, for five (5) years from the date the claims are presented to the Family Support Division for payment. If any litigation, claim, negotiation, audit, or other action involving the records is started before the end of the five (5)-year period, the coun- ty will keep the records until the action is completed and all issues which arise from it are resolved, or until the end of the regular five (5)-year period, whichever is later. For documentation, the records will include at a minimum:

(A) All receipts or vouchers for expenses claimed under operating and overhead (direct and indirect costs);

(B) Any employee who is compensated for both IV-D- and non-IV-D-related activities must maintain detailed daily time records supporting personnel costs claimed, includ- ing actual time and date, IV-D case name and case activity. In place of this requirement, a county may request permission from the divi- sion to sample personnel time using a method prescribed by the division. If approved by the division, these sampling results may be used to allocate IV-D personnel costs on a quarter- ly basis; and

(C) All records required by this rule must be available and adequate to verify expendi- tures. When documentation is not adequate, reimbursement may be denied or recovered if already paid. For the purpose of this rule, the term adequate records means that the required documents are legible and that the information they contain can be readily dis- cerned through reasonably careful examina- tion without resort to extrinsic sources of data or special explanations not contained in the documents.

(2) Counties must submit and document claims in a manner prescribed by, and on forms provided by, the division.

Disclaimer: These regulations may not be the most recent version. Missouri may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.