Missouri Code of State Regulations
Title 11 - DEPARTMENT OF PUBLIC SAFETY
Division 90 - Missouri 911 Service Board
Chapter 2 - 911 Financial Assistance Program
Section 11 CSR 90-2.020 - Application Requirements and Submission Procedure
Universal Citation: 11 MO Code of State Regs 90-2.020
Current through Register Vol. 49, No. 18, September 16, 2024
PURPOSE: This rule prescribes the content of and procedure for applying for financial assistance in the form of grants and loans from the Missouri 911 service trust fund, the proceeds of which are to be used to finance a portion of the costs incurred in implementing projects to improve 911 services.
(1) Application
Window. All application windows shall be established by the board as it deems
appropriate and be published on its website,
(2) Application Submission Procedure.
(A) Deadline. Applications for all
application windows shall be submitted to the board by the deadline established
and published by the board. Applications may be submitted by electronic mail or
certified or registered mail. Electronic mail shall be sent to
admin@mis-souri911.org and certified and registered mail shall be sent to
"Missouri 911 Service Board" at PO Box 2126, Jefferson City, MO 65102. The
board presently lacks the ability to receive applications by hand delivery
because it does not maintain a physical office. The board prefers to receive
electronic copies of applications by electronic mail.
(B) Format. Applicants must provide one (1)
electronic version of their applications, including the accompanying
documents.
(C) Joint Applications.
Applications submitted by two (2) or more eligible applicants must contain all
information required for each applicant and its 911 services authority and a
memorandum of understanding between all eligible applicants and their 911
services authorities. The board encourages joint applications.
(D) Rejection Criteria. The board will reject
applications that are untimely. The board may extend the application deadline
for up to seventy-two (72) hours. Any extension will apply to all applications.
The board will notify applicants and their 911 services authorities in writing
regarding applications it deems incomplete and allow fourteen (14) calendar
days for the submission of information necessary to complete such applications.
The board may reject applications that remain incomplete for longer than
fourteen (14) days after notice is sent.
(3) General Requirements.
(A) Who may apply. Applications may be
submitted by eligible applicants singly, or in combination with one (1) or more
other eligible applicants.
(B)
Signature and Certification. All applications shall be prepared by the 911
services authority that will incur some or all the costs to implement the 911
communications service project in the application. All applications will be
signed by an authorized representative of each applicant and an authorized
member of its 911 services authority. By signing the application-
1. Applicants authorize the board to transmit
directly to their 911 services authorities any portion of an award of financial
assistance that is for costs to be incurred by their 911 services authorities
in implementing approved projects;
2. Applicants and 911 services authorities
certify that any financial assistance obtained from the fund will be expended
only for purposes specified in the approved application or the project
agreement.
3. 911 services
authorities certify that they, on behalf of their eligible applicants, will
repay any portion of a loan made that is transmitted directly to them by the
board, with interest, and will annually budget an amount sufficient to make any
payments required by the board under section
650.335,
RSMo. Eligible applicants make the same certification with respect to any
portion of a loan transmitted to them for costs to be incurred by them in
implementing approved projects.
(C) Funding Limits and Sources. The maximum
amount of grants, loans, or a combination of grants and loans that may be
requested in a single application, as set by the board for each application
window, shall be the same regardless of the number of eligible applicants
included in an application.
(D)
Project Costs Disclosure. Applications shall include all necessary costs,
including those of any third party, required for the full implementation of the
project. For all projects in which not all project costs will be incurred and
paid by the applicants' 911 services authorities, the applications also shall
identify all other sources that will incur or pay project costs, the specific
project costs to be incurred or paid by each source, and the total project
costs to be incurred or paid by each source.
(E) Limit on Number of Applications. The
board reserves the right to limit the number of applications that may be
submitted per applicant per application window. The limit applies to joint
applications.
(F) Project
Completion Deadline. Applications must demonstrate that the proposed project is
able to be completed no later than one year after the board first remits any
financial assistance from the fund for project implementation.
(G) Grounds for Rejection or Disapproval. The
board may reject applications signed by applicants or 911 services authorities
owing money to the fund under a loan agreement previously approved by the board
or that have not yet completed a project that was previously approved by the
board.
(4) Application Contents. Applications shall contain a Project Narrative and a Technical Assistance Report that includes a proposed budget.
(A) Project Narrative Requirements. The
project narrative shall include the following information for all applicants
and their 911 services authorities signing the application:
1. Identifying and contact information. The
names, addresses, titles, locations addresses, telephone numbers, and email
addresses of the eligible applicants' governing bodies and the 911 services
authorities' primary contact individuals;
2. Constituent information. The number of
constituents to be served by the entire project, the 911 services authorities'
911 levels as of the date of the application and upon project
completion;
3. Funding request
information. State a preference for a grant, loan, or combination of the two
(2), the total amount of financial assistance requested, and the amount of each
type of financial assistance requested (only if both types are requested). The
board reserves the right to extend an offer for either type of financial
assistance or a combination of the two regardless of the type of funding
requested and to less than the requested amount;
4. Funding Purpose. Identify the statutory
purposes for which the requested financial assistance will be used-
A. Implementation of 911 services in counties
of the state where services do not exist or to improve existing 911
systems;
B. Promotion of
consolidation of public safety answering points (PSAPs), where
appropriate;
C. Mapping or
addressing all county locations;
D.
Ensuring primary access and texting abilities to 911 services for disabled
residents;
E. Implementation of
initial emergency medical dispatch services, including prearrival instructions
in counties where those services are not offered as of the date the application
is submitted; and
F. Development
and implementation of an emergency services internet protocol network that can
be shared by all public safety agencies.
5. Personnel information. State the name and
title of key personnel performing the project for which financial assistance is
sought. For any vacant job positions, provide a job description instead of a
name.
6. Service description.
Provide a detailed description of the services to be provided for each purpose
identified in 4 (A)-(F) of this rule for which financial assistance is
requested. The description must include the following information:
A. A summary of the activities to occur and
the key personnel responsible for each activity;
B. A description of how the application
addresses one (1) or more of the Award Priority Areas;
C. A work plan and timeline that identifies
activities, and proposed start and completion dates;
D. A plan for the 911 services authorities to
report progress and expenditures to the board. At a minimum, the plan must
require the 911 services authorities to submit to the board progress and
expenditure reports on a quarterly basis and a final project report and
financial reconciliation no later than thirty (30) calendar days after project
completion;
E. A brief description
of how the activities identified in the application will be sustained by the
911 services authorities beyond the completion date of the project.
(B) Technical Assistance
Report. The technical assistance report shall contain-
1. A detailed budget and justification for
the total cost of the funded project, including the following:
A. Capital expenses incurred by the 911
services authorities, the applicants, or any other source for the purchase of
materials, equipment and supplies;
B. Operating expenses incurred by the 911
services authorities, the applicants, or any other source for personnel,
administration, and operations;
C.
Training expenses, incurred by the 911 services authorities, the applicants, or
any other source for programs, facilities, travel, and trainers; and
D. Other direct costs incurred by the 911
services authorities, the applicants, or any other source for the funded
project.
2. The suggested
format for the budget is a spreadsheet that contains or is accompanied by notes
describing how amounts of expenses incurred by the 911 services authorities,
the applicants, or any other source align with the activity timeline in the
narrative proposal;
3. Financial
records and other documents demonstrating that the applicants, through their
911 services authorities or otherwise, have the ability to operate and maintain
ongoing 911 services after project completion;
4. Written certification, such as a
resolution, that the governing bodies of the applicants have approved the
applicants entering into a project agreement with the board if the application
is approved and a copy of the approvals. Applicants indicating that approval of
their governing bodies is not required must submit proof acceptable to the
board;
5. For applications
requesting a loan, financial records, and other documents or information
demonstrating that the applicants, through their 911 services authorities or
otherwise, are providing at least a fifty percent (50%) match of the amount of
loan sought and that the total project cost will be recovered during the loan
repayment period; and
6. For
applications requesting a grant, financial records, and other documents or
information demonstrating that the applicants, through their 911 services
authorities or otherwise, are providing at least the minimum percent match of
the amount of grant sought as is required by the board for the application
window.
Disclaimer: These regulations may not be the most recent version. Missouri may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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