Mississippi Administrative Code
Title 9 - Education- Mississippi Community College Board
Part 8 - Policies And Procedures Manual
Section 9-8-5 - College Responsibilities
Section 9-8-5-5.4 - Student Policies and Procedures

Universal Citation: MS Code of Rules 9-8-5-5.4

Current through September 24, 2024

1. MSVCC Student Privacy

The local host institution has established procedures for protecting personally identifiable information within the Student Information System. For the MSVCC, the MCCB utilizes https and secure file transfer processes to protect student information during the transfer and storage of registration, course, and grade information in the Enrollment Tool. A unique, college generated student ID serves as the main identifier within the Enrollment Tool, Student Information System, and learning management system, and password encryption is determined by the authentication configuration set up by each school. Students can only access the learning management system using a secured internet portal. All information within each LMS is stored off-site in locations with firewall, network and physical security.

2. MSVCC Student Surveys

Effective Summer 2018, MSVCC Student Surveys are made available in the ET and may be utilized to evaluate courses and student services at the host institution.

3. MSVCC Attendance Policy

In accordance with the MCCB Enrollment Audit and Reporting Guidelines, a student is considered IN ATTENDANCE for reimbursement purposes if they have not exceeded the maximum number of allowable absences in any given term. See Board Policy 9.2 for the Maximum Number Of Absences Allowed Chart.

The consortium defines attendance in MSVCC courses as active participation in course learning activities.

* 8-week and 15-week classes:

Attendance will be measured weekly and should be based upon documentable engagement with the course content.

* 3-week and 4-week classes:

Attendance will be measured twice per week and should be based upon documentable engagement with the course content.

* No Show:

A student is considered a "No Show" for attendance purposes if there is no documentable engagement with the course content within the timeframe allowed.

* 3-week and 4-week terms: First 3 days of the term

* 8-week term: First week of the term

* 15-week term: First 2 weeks of the term

To ensure compliance with the Community and Junior College appropriation bill and to meet the requirements as established by the MCCB, the ET attendance repository is available to MSVCC participants for documenting hosted and/or provided attendance. Institutions may elect to report attendance data either manually and/or via database import. Please note the following stipulations:

* If the instructor manually reports attendance into the ET Attendance Tool or the college utilizes database import for attendance, the Audit Roster does not need to be signed for audit verification.

* If anyone other than the instructor assigned to the course reports attendance into the ET Attendance Tool, the instructor assigned to the course will be required to electronically sign the Audit Roster in the ET to ensure audit verification.

Note: The determination of exactly what constitutes a learning activity may be left to individual institutions and their instructors. However, learning activities should demonstrate participation in the course. Participation in these learning activities should be used when determining a last date of attendance that is reported to consortium members.

4. MSVCC Honesty Policy

A hallmark of any profession is integrity and honesty. Academic honesty is expected of all students; therefore, each student is expected to accomplish his/her own work. Academic misconduct includes, but is not limited to, deceptive acts such as the following:

a. Plagiarizing from any source

b. Cheating in any manner on tests, papers, reports, etc.

c. Submitting work that is not the student's own

d. Improperly using technology

e. Stealing, buying, or selling course materials

f. Impersonating another student while taking an exam or having another person assume one's identity to take an exam

g. Deliberately conveying false or misleading information

When academic misconduct has occurred, the instructor has the responsibility of assigning an appropriate penalty in accordance with the provider college's institutional policy. This may include failure of the assignment, failure of the course, or dismissal from the institution. The institutional policy must be outlined in the course syllabus and uploaded in the ET and Course Site.

5. MSVCC Discipline Policy

Students who register for an MSVCC course will be subject to the disciplinary policies and procedures of the student's host college. (Host College is the institution where the student registers for class.)

6. MSVCC Student Grievance Procedure

Any student who wishes to make a complaint regarding any aspect of the MSVCC must take the following steps:

a. Discuss the problem with the faculty member, staff member, or administrator involved. Direct communication between the two parties usually resolves most of the problems.

b. If informal efforts to resolve the problem are not productive, the complainant should then contact the CELO at the student's host college to help in processing the complaint. (Host College is the institution where the student registers for class.)

c. If the complainant, at this point, wishes to file a formal complaint, he or she should express the specific nature of the complaint and the remedy sought in writing to the providing college's CELO with a copy sent to the host college's CELO (if different). The providing CELO will then refer it to the appropriate person for disposition. A response will be made to the complainant within 15 working days. (Providing college is the institution teaching the course.)

d. If the student is not satisfied with the resolution of the grievance, he/she must follow the procedures for appeal as prescribed by the student's providing college. The appeal must be made in writing within five (5) working days of the previous decision.

e. Students who do not submit a written appeal by the appointed date forfeit any further consideration in this matter.

No adverse action will be taken against a student for filing a complaint.

Disclaimer: These regulations may not be the most recent version. Mississippi may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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