Current through September 24, 2024
All official meetings of the District shall be open to the
public at all times unless declared an executive session as provided in Section
25-41-7.
(a)
Official
Meetings. The regular meetings and additional regular meetings as
described in Article V, Sections 1 and 2 respectively, of the District bylaws
found in RULE 1.3 herein, are the official meetings of the District.
(b)
Location and Time of Official
Meetings. Official meetings shall be held at the District
administrative offices located at 2304 Riverside Drive, Jackson, Mississippi at
the times designated in the bylaws, unless such times and locations are
redesignated by the President, or in his absence, the Vice President, in
accordance with the terms of Article V, Section 1 of the District
bylaws.
(c)
Minutes. Minutes of all official District meetings,
whether in open or executive session shall be kept by the duly elected
Secretary, and in his absence the Assistant Secretary. Such minutes shall
contain, at a minimum, the following information: the District Board Members
present and absent, the date, time and place of the meeting, an accurate
recording of any final actions taken at such meeting, a record by individual
Member of the Board of Directors, of any votes taken, and any other information
that the District desires to be reflected in the minutes.
The Secretary shall record the minutes within a reasonable
time, not to exceed thirty (30) days after recess or adjournment of a meeting.
Those minutes or other District records not approved by the Board shall be
marked "Unapproved." Such minutes shall be open to public inspection, copy or
reproduction, as follows:
(1) All
requests to examine, review or to obtain copies of public records of the Pearl
River Basin Development District shall be made in writing to the Executive Vice
President of the District.
(2)
Public records of the District will be made available at District offices
during normal business hours within five (5) working days of the receipt of the
written request, unless written notice from the Executive Vice President is
provided within (5) working days to the person or persons making the request,
stating the reason or reasons why such request should not be granted.
(3) Members of the District staff may be
allowed to monitor any review or examination of public records of the District.
The District shall be reimbursed at its normal rate in the event a staff member
spends more than one (1) working day monitoring or assisting in the review of
any public records of the District.
(4) In the event a person desires copies of
any public records of the District, copies may be obtained at the rate of $.30
per page which copies shall be made at the District offices by a member of the
District staff. If copies are available and in stock, such copies may be
obtained at the rate of $.10 per page. If copies must be made by District
staff, the staff is granted up to five (5) working days to obtain and deliver
such copies to the person or persons making the request. All postage shall be
paid by the person or persons making the request.
(d)
Notice. The
times, procedures and related notice requirements for holding official District
meetings are contained in Article V of the District bylaws, incorporated in
§ 1.51 -11 3(1) of these regulations.
(e)
Conduct of Persons Attending
Meetings.
(1) Upon written
request, members of the public at large attending official meetings of the
District Board of Directors shall be accommodated on a first-come, first-serve
basis; provided, however, that the maximum number of individuals allowed to
observe such proceedings shall not reach a number which, in the judgment of the
President of the Board, may at any time be deemed to constitute a safety
hazard. (See RULES 1.6, 1.7 for procedures regarding requests to be placed on
agenda and to appear before the District.)
(2) Any person rightfully in attendance at an
official meeting of the District is authorized to take such notes as he may
desire concerning the proceedings, in any form selected by him, including the
use of any tape recorder, camera or like device so long as this does not
interfere with the orderly conduct of the proceedings.
(3) The President of the Board of Directors
is hereby empowered to take such actions as may be reasonably necessary to
ensure that all official meetings of the District are held in an environment
which is safe and suitable for the orderly conduct of such proceedings,
including the excusal or removal of any person whose actions are disruptive to
the proceedings, or the recess, adjournment or postponement of any meeting
until such time as order is restored.
Miss. Code Ann. §
51-11-11.
