Mississippi Administrative Code
Title 28 - Ports and Airports
Part 307 - By-Laws of the Mississippi State Port Authority at Gulfport
Chapter 1 - By-Laws
Rule 28-307-1.2 - Article II - Meetings

A. Regular Meetings: Regular meetings of the Authority shall be held at least once a month at a time and date as the President shall designate. If a quorum is physically assembled at one location for the purpose of the regular meeting, additional Commissioners may participate in the meeting through teleconference or video. A work session may be held prior to regular business meeting, at such time as the President shall designate.

B. Special Meetings: Special meetings of the Authority shall be held at the call of the President and shall also be held on the written request of three Commissioners of the Authority. The notice of each special meeting shall include an agenda and state the purpose for which it is called, and only those matters included in the agenda shall be considered unless a quorum of the Commissioners are present and agree to take up other matters.

C. Notice of Special Meeting: Notice of meetings shall be provided in accordance with the requirements of the Mississippi Open Meetings Act (Miss. Code Ann. § 24-41-13, et seq.). In accordance with Section 25-41-13, notice of special meetings shall provide the place, date, hour and subject matter of any recess meeting, adjourned meeting, interim meeting or any called special meeting shall be posted within one (1) hour after such meeting is called in a prominent place available to examination and inspection by the general public in the building in which the Authority's Board of Commissioner's normally meets. A copy of the notice shall be made a part of the minutes or other permanent official records of the Authority.

D. Waiver: The above requirements for notice may be waived by written waiver signed by a majority of the Commissioners of the Authority.

E. Attendance of Executive Director: The Executive Director or his duly appointed representative shall attend all meetings of the Authority unless otherwise directed by the Authority.

F. Emergency Board Meetings: A board meeting shall be allowed in the event of an emergency or urgency necessitating same. The meeting may be conducted by telephone or video and shall require notice to be posted within one hour of that meeting and that the procedure of notification be reasonably calculated to insure that a person could find out when and where that special meeting will be held; the meeting shall require a quorum of all the Commissioners, as provided in ARTICLE III, to take a vote or make a decision concerning business of the Authority. The determination of what constitutes a legitimate emergency or urgency necessitating such a board meeting shall be left to the discretion of the President of the board, subject to the Open Meetings Act (Miss. Code Ann. § 25-41-1, et seq.). However, if the President shall be unavailable during the time of the emergency or urgency, it shall be within the power of any three (3) Commissioners of the Authority, who concur upon the emergency or urgency, to call a telephone board meeting. The nature of the emergency shall be stated in the Minutes of the meeting. Only the emergency or urgent matter(s) shall be discussed and/or voted upon during such a meeting. The management shall implement any action approved at the telephonic meeting, but the matter(s) shall be confirmed at the next regular meeting.

It shall be within the discretion of the President or, if the President is unavailable, the above three (3) Commissioners to determine whether the Executive Director or other persons shall be included in the telephone board meeting.